What are the responsibilities and job description for the Executive Assistant/Fashion Production position at YOUNG LA TRADING CO LLC?
Company: YoungLA
Website: www.youngla.com
Location: Northridge, CA
Position: Full-Time / On-Site
Reports To: President YLA4Her
YoungLA is a rapidly growing fitness lifestyle brand founded in 2014, specializing in men’s and women’s apparel sold exclusively at www.youngla.com. Through influencer marketing, strong social media presence, and consistent innovation, YoungLA continues to experience significant year-over-year growth. We are seeking a highly organized, fashion-savvy, and proactive Executive Personal Assistant to support the President and Women’s Division operations.
Position OverviewThe Fashion Executive Personal Assistant plays a critical role in supporting both executive leadership and fashion operations. This is a dynamic, fast-paced position that combines executive support, sample room management, photoshoot coordination, event logistics, and operational assistance.
This role requires strong organizational skills, discretion, adaptability, and the ability to manage both administrative and hands-on responsibilities. The ideal candidate thrives under pressure, anticipates needs before they arise, and maintains exceptional attention to detail.
Key ResponsibilitiesExecutive & Personal Support- Manage and maintain the President’s calendar, appointments, and schedule
- Coordinate travel, accommodations, reservations, and athlete bookings
- Facilitate purchases, returns, and expense tracking for executive-related matters
- Handle errands and time-sensitive requests with discretion and efficiency
- Manage gift purchasing and last-minute requests
- Travel to company events and assist during YLA and YLAFH activations/events
- Maintain strict confidentiality and professionalism at all times
- Oversee organization and daily maintenance of the sample room
- Open, inspect, tag, and organize all incoming samples
- Prepare racks and materials for sample meetings
- Take detailed notes during meetings and document SS/PP approvals
- Photograph and catalog samples; upload documentation to Drive, Miro, Monday.com, and shipping logs
- Track R&D items, development samples, and factory shipments
- Create shipping labels and manage outgoing development packages
- Maintain strike-offs, dip cards, Pantone swatches, and archive binders
- Print collection line sheets and prepare racks for marketing and launch meetings
- Archive, donate, and properly document retired samples
- Facilitate sample room supply ordering and operational improvements
- Assist with photoshoot bookings and logistics coordination
- Transport samples and props between warehouse and studio
- Assist with photoshoot setup and teardown
- Purchase props, meals, and supplies needed for shoots
- Upload lookbook imagery and link products when required
- Support campaign and product shoots on set as needed
- Maintain office supplies for the women’s team
- Replenish snacks, fridge items, and essentials
- Coordinate reservations and appointments for team events
- Assist with Shopify orders and giveaway packages
- Engage with social media tags, stories, and DMs when required
- Support brand launches, marketing meetings, and campaign activations
- 2 years of experience as a Personal Assistant or Executive Assistant (fashion industry preferred)
- Strong organizational, multitasking, and time management skills
- Knowledge of Shopify, Google Suite, social media platforms, and fashion logistics
- Exceptional attention to detail and follow-through
- Proactive problem-solving mindset
- Ability to maintain discretion and confidentiality
- Valid driver’s license required
- Bilingual (English & Spanish) is a plus
- High level of adaptability and flexibility (including weekends as needed)
- Ability to collaborate across departments and with executive leadership
- Self-motivated and capable of working independently
- Strong interpersonal and communication skills
- Professional demeanor with a fashion-forward mindset
- Ability to prioritize urgent vs. non-urgent tasks effectively
Minimum high school diploma or GED required. Higher education in Fashion, Business, or a related field is a plus.
Perks & Benefits- Competitive compensation
- Brand merchandise discounts
- Free gym membership
- Dental, Medical, Vision, Life Insurance
- 401(k) and 401(k) Roth options
- Growth and networking opportunities within a fast-scaling brand
Salary : $25 - $30