Space and Accommodation Coordinator

ABOUT US

Almost 1.3 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2051. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Recognized by Forbes as one of Canada’s Best Employers, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13 Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.

Temporary & Casual Hires

• Defined Benefit Pension Program - With the Ontario Municipal Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Benefits and Wellness - Employees and their loved ones have access to an employee health care spending account, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation.
• Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE

_{Reporting to the Supervisor Workforce Planning, this position is responsible for providing support for projects or leading minor projects within the department, related to space accommodation. Coordinates and monitors the Department’s space and accommodation processes. Acts as the primary contact for department space related planning and accommodation requirements or projects within the department and in coordination with Property Services and external partners. Monitors applicable budgets and conducts research and analysis to support various departmental space planning initiatives, where required.}

_{WHAT YOU'LL BE DOING}

• _{Collaborates with internal partners and follows the corporate strategic leadership, planning and direction related to this function.}
• _{Provides space project management support and/or leads minor department projects as assigned. This includes the assessment of department space and accommodation requirements, conceptualizing, work planning, resourcing and evaluating various project needs.}
• _{Supports management by reporting on reporting on project KPI’s, deliverables and deficiencies as needed.}
• _{Plans and schedules work, prepares cost information, and collaborates with a variety of cross functional teams to support the successful completion of activities.}
• _{As needed, prepares reports, proposals and gathers background material. Identifies, formulates and presents possible solutions.}
• _{Acts as the primary contact for departmental space related activities works in collaboration with other internal partners.}
• _{Assists in the integrated space planning process for the department and plans for short-term space planning in conjunction with management to ensure alignment to the budget process.}
• _{Completes activity-based work assessments to ensure spaces are sufficient to meet the needs of staff.}
• _{Reviews and converts technical design drawings into straightforward language for internal partners. Coordinates required approvals.}
• _{Meets with department management to determine future accommodation needs.}
• _{Reviews current department spaces for potential use and partners with Property Services to ensure optimal space utilization.}
• _{Updates and maintains facility portfolio information ensuring the information is accurate.}
• _{Prepares communications to staff and management regarding project status updates.}
• _{Provides guidance and direction to staff within the unit as it relates to space and accommodation.}
• _{Consolidates information for budget processes related to office accommodation and capital projects. Reviews and reconciles invoices for payment.}
• _{Responds to inquiries and requests for information from internal and external partners, and resolves concerns, as appropriate}
• _{Ensures that services provided meet Regional customer service standards.}
• _{Manages information in accordance with legislation and corporate standards.}
• _{Performs other duties as assigned, in accordance with Branch and Department objectives.}

_{WHAT WE'RE LOOKING FOR}

• _{Successful completion of a Community College Diploma or approved equivalent combination of education and experience.}
• _{Minimum two (2) years related experience or equivalent accommodation planning experience with responsibilities for project coordination and monitoring.}
• _{Ability to demonstrate the Region’s core competencies.}
• _{Advanced in MS Office Suite and use of virtual platforms. Proficiency in fundamentals of AutoCAD or related program experience. Ability to read floor plans and have knowledge of basic building codes.}
• _{Excellent interpersonal skills and ability to connect with a range of internal and external stakeholders while focusing on fostering collaborative work relationships.}
• _{Demonstrated presentation, communication, and organizational skills.}
• _{Ability to travel to offsite locations, as required.} 
• _{Ability to work outside of regular business hours, as required.}
• _{Ability to lift objects and ability to withstand periods of standing.}
• _{Ability to work independently and with teams and ability to manage competing priorities.} 

Please apply online by 5:00PM EST of the closing date indicated above.

All employment opportunities are recorded on a 24-Hour Career Line and may be accessed by calling 1-877-464-9675 ext. 75508. We thank all candidates for their interest; however, only those selected for an interview will be contacted. Please be advised, York Region uses email as the primary means of communication with candidates and does not use AI technology in any part of the recruitment process. Please ensure your email address is up to date, checked frequently (including your spam folder), and accepts messages from unknown users.

York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. We respect, encourage and celebrate our diversity, aiming to build a qualified workforce that reflects the population we serve. Should you require an accommodation under the Human Rights Code during the recruitment and selection process, including accessible formats and communication supports, please email careers@york.ca or call 1-877-464-9675 extension 75506. Accommodations for applicants with disabilities are available upon request during recruitment processes and throughout employment.