Legal Assistant, Health and Privacy

ABOUT US

Almost 1.2 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2041. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Consistently named one of Canada’s Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13 Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.
• Benefits and Wellness - Employees and their loved ones have access to a comprehensive employer-paid benefits plan that includes extended health, dental and life insurance, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services.
• Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

ABOUT THE ROLE
Reporting to the Deputy Regional Solicitor (Health and Privacy Law),   the Health and Privacy Legal Assistant provides confidential, legal and administrative support, including drafting or preparing correspondence, and legal documents  for the Deputy Regional Solicitor Counsel and Associate Counsels,  and administrative and management of legal practice.  

WHAT YOU WILL BE DOING

•    Assists in preparing agreements and contracts, 
•    Prepares correspondence and documentation pertaining to health and privacy law matters and other matters, as required  
•    Administers and processes legal documents and ensures security, insurance requirements and authorization within the limitation period are met to protect the legal and financial interests of the Region; arranges for signature, execution and registration of documents and agreements.
•    Maintains filing system, precedents etc. and updates records and lists to ensure accuracy; files correspondence, reports and other documents in accordance with Regional standards and assists with records management (Versatile).
•    Produces and distributes documents, ensuring security and confidentiality of information.
•    Acts as the communications link between the Counsel staff and cross-department staff, politicians, outside agencies and the public. 
•    Participates in meetings, staff committees and working groups as assigned.
•    Provides back-up coverage, as required, during the absences of other Legal Assistants/Law Clerks
 

WHAT WE ARE LOOKING FOR

•    Successful completion of a post secondary education in a Legal Assistant Program or equivalent approved combination of education and experience.
•    Minimum of five (5) years legal administrative experience in a private or public law practice.
•    Thorough knowledge of the preparation of various legal documents, contracts, agreements, records and file systems, and clerical administrative practices.
•    Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, teamwork, initiative/self-management and accountability, and flexibility/adaptability.  
•    Computer literacy utilizing MS Office software applications and Quicklaw.
•    Demonstrated ability to research/investigate issues and resolve problems.
•    Organizational skills and ability to assess priorities, work independently to meet required deadlines with conflicting demands and changing priorities. 
•    Ability to maintain confidentiality, and exercise good judgement and discretion in dealing with confidential information and/or responding to inquiries.
•    Ability to work outside normal business hours as required.

Please apply online by 5:00PM EST of the closing date indicated above.

All employment opportunities are recorded on a 24-Hour Career Line and may be accessed by calling 1-877-464-9675 ext. 75508. We thank all candidates for their interest; however, only those selected for an interview will be contacted. Please be advised, York Region uses email as the primary means of communication with candidates and does not use AI technology in any part of the recruitment process. Please ensure your email address is up to date, checked frequently (including your spam folder), and accepts messages from unknown users.

York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. We respect, encourage and celebrate our diversity, aiming to build a qualified workforce that reflects the population we serve. Should you require an accommodation under the Human Rights Code during the recruitment and selection process, including accessible formats and communication supports, please email careers@york.ca or call 1-877-464-9675 extension 75506. Accommodations for applicants with disabilities are available upon request during recruitment processes and throughout employment.