HRMS Specialist

ABOUT US

Almost 1.2 million residents call York Region home, making it one of the largest regions in Canada – and the fastest growing with a population that’s expected to grow to more than 2 million by 2041. Our geography, which is comprised of about 1,800 square kilometers over nine different municipalities, is as beautiful, interesting and diverse as our people. Local government is organized in a two-tier structure and we work together with our local municipalities to provide residents and businesses access to a broad selection of services and resources.

WHAT WE OFFER

Consistently named one of Canada’s Best Employers by Forbes, we offer a collaborative, progressive workplace that takes pride in our organizational culture and is committed to living The 13 Factors of Psychological Health and Safety in the Workplace – aligned with our vision to create strong, caring and safe communities both within and outside our walls.

• Defined Benefit Pension Program - With the Ontario Municipality Employees Retirement System (OMERS) defined benefit pension plan, you can confidently retire knowing that you will have income for life. Eligibility from date of hire as a full-time employee and includes employer-matched contributions.
• Employer of Choice - Recognized as the highest-ranking government employer in Canada and fourth overall among 300 organizations.
• Benefits and Wellness - Employees and their loved ones have access to an employee health care spending account, access to a 24/7 Employee and Family Assistance Program and corporate discounts and purchase plans for day-to-day products and services. Casual employees are eligible to receive payment in lieu of benefits and/or vacation.
• Inclusive and Diverse Workforce - We’re committed to fostering an environment that celebrates all dimensions of diversity and ensures everyone can develop to their full potential, participate freely in society and live with respect, dignity and freedom from discrimination. Our robust Inclusion, Diversity, Equity and Accessibility program continues to grow, and has been recognized by the United Nations and many other organizations for our leadership.

WHAT YOU'LL BE DOING

• Assists users to resolve functional problems in PeopleSoft HRMS, as directed.
• Participates on project teams; support systems development, preparation of user requirement definitions, systems analysis, design documents, develop prototyping, implementation and training.
• Promotes the HRMS strategic vision and concept throughout the Region to provide operating managers with an understanding of the HRMS and its benefits; promotes standardization of business and administrative practices as they relate to HRMS; communicates information to Regional employees with respect to new release information and functionality.
• Consults with end user clients to ensure user needs are met and problems are addressed promptly through on-going dialogue and communication.
• Liaises with Payroll and ITS staff, as required, to resolve issues, as required.
• Performs other duties as assigned, in accordance with Branch and Department objectives.
• Creates standardized and customized “ad hoc” HR reports using HRMS query tools and report scheduling for responding to reporting needs; analyzes reporting needs of HRS and operating Departments, and develops reports in response.
• Participates on Project Team for implementation of new PeopleSoft upgrades and/or functionality (e.g. Workflow, self-service, Time and Labour, etc); designs test scripts, conducts testing and evaluates HRMS enhancements and upgrades and makes recommendations to the Information Technology Services Branch (ITS) and HRS management from a functional perspective. 

WHAT WE'RE LOOKING FOR

• Successful completion of a Community College Diploma in Business Administration, Systems Administration or related program or approved equivalent combination of education and experience.
• Minimum three (3) years experience in a Human Resource Management System (HRMS) and functional system analysis, preferably in an ERP environment.
• Well developed understanding of PeopleSoft HRMS software and functionality, including working knowledge of relational databases and table structures.
• Working knowledge of HR policies and procedures, related legislation and collective agreements required to understand impact and implications to HRMS. 
• Knowledge of and demonstrated ability in corporate core competencies including customer service, communication, team work, initiative/self management, accountability, flexibility and adaptability.  
• Consultation skills to determine requirements from requesters/users.
• Computer literacy utilizing MS Office software applications with intermediate proficiency in Spreadsheet and Access applications and basic understanding of computer hardware and peripherals.
• Good communication skills to explain procedures and processes as they relate to the HRMS to end-users. 

Please apply online by 5:00PM EST of the closing date indicated above.

All employment opportunities are recorded on a 24-Hour Career Line and may be accessed by calling 1-877-464-9675 ext. 75508. We thank all candidates for their interest; however, only those selected for an interview will be contacted. Please be advised, York Region uses email as the primary means of communication with candidates and does not use AI technology in any part of the recruitment process. Please ensure your email address is up to date, checked frequently (including your spam folder), and accepts messages from unknown users.

York Region is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. We respect, encourage and celebrate our diversity, aiming to build a qualified workforce that reflects the population we serve. Should you require an accommodation under the Human Rights Code during the recruitment and selection process, including accessible formats and communication supports, please email careers@york.ca or call 1-877-464-9675 extension 75506. Accommodations for applicants with disabilities are available upon request during recruitment processes and throughout employment.