What are the responsibilities and job description for the Borough Administrative Professional position at York Haven Borough Office?
Borough Administrative Professional (Part-Time)
Location: York Haven Borough Municipal Building, York County, PA
Department: Borough Administration
Reports To: Borough Council, Borough Mayor and Borough Treasurer
Job Type: Part-Time | [20–25 hours/week]
Position Summary:
York Haven Borough is seeking a reliable and detail-oriented Part-Time Administrative Professional
to assist in the daily operations of the borough office. This role provides critical administrative
and clerical support to the Borough Council, Borough Mayor, Treasurer, and residents. The ideal
candidate will be organized, personable, and comfortable managing multiple responsibilities in a
small municipal setting.
Key Responsibilities:
• Greet and assist walk-in residents and visitors at the borough office.
• Respond to phone calls, emails, and other public inquiries in a courteous and timely
manner.
• Prepare meeting agendas, public notices, and agendas and minutes for Borough Council and
committee meetings.
• Maintain and update municipal files, permits, licenses, resolutions and other records in
accordance with state and local retention requirements.
• Assist with processing of zoning, building, and occupancy permits and coordinate with external
inspectors or officials when needed.
• Provide support with invoicing, basic bookkeeping, and filing under the guidance of the Borough
Treasurer.
• Update borough announcements on the website or bulletin boards as needed.
• Assist with grant paperwork, reporting, and compliance tracking as needed.
• Prepare various documents as required.
• Maintain records of rental properties in town.
• Maintain the Borough Hall rental calendar, manage rental requests, collect rental fees, track
security deposits, and ensure compliance with rental policies.
• Coordinate cleaning and basic maintenance of the Borough Hall before and after rentals,
including communication with cleaning services or maintenance personnel.
• Maintain organized records for hall usage, contracts, payments, and deposits.
• Maintain and review confidential personnel records.
• Perform additional administrative tasks as needed to support borough operations.
Qualifications:
• High school diploma or GED required; some college or relevant certifications preferred.
• 1–2 years of administrative experience; municipal or government office experience a
plus.
• Proficiency in Microsoft Office (Word, Excel, Outlook) and general office equipment.
• Excellent communication skills and a professional demeanor when dealing with the
public.
• Strong attention to detail and ability to manage time effectively in a part-time role.
• Ability to maintain confidentiality and follow municipal policies and procedures.
• Willingness to become a Notary Public (if not already certified) preferred.
• Familiarity with Pennsylvania local government procedures is desirable.
• The position requires a background check.
Work Schedule:
• Approximately [20–25] hours per week (flexible schedule to be discussed).
• Must be available to attend the evening Borough Council meetings (the 1st Monday of the
month).
• Occasional additional hours may be required for special projects or deadlines.
To Apply:
Please submit your resume and a cover letter to:
York Haven Borough
100 S Front St, York Haven, PA 17370
info@yorkhavenborough.org
Applications will be accepted until the position is filled.