Office Operations Coordinator

Step into the role that keeps our office hummingBased in Chino Hills, CA, our Office Operations Coordinator is the steady hand behind a busy workplace—anticipating needs, clearing roadblocks, and making sure the team can focus on what matters. If you thrive in motion and take pride in organization, you’ll feel right at home here.A day in your roleMorning kicks off with you setting the tone: phones answered with care, guests welcomed warmly, and overnight correspondence routed to the right people. As the day unfolds, calendars align because you’ve coordinated team appointments and meetings. Files—both digital and physical—stay current and easy to find thanks to your meticulous system. Reports, memos, and updates reach the right inboxes on time. Mail and packages move in and out efficiently. Inventory and supplies are tracked and replenished before anyone has to ask. And throughout, you connect with colleagues across departments to keep communication clear and work flowing smoothly—always adding to a positive, collaborative office culture.What you’ll take ownership ofManaging daily office operations: answering phones, greeting visitors, and handling correspondenceMaintaining organized filing systems so documents remain current and easy to accessScheduling appointments and coordinating meetings for team membersPreparing and distributing reports, memos, and other internal communicationsSupporting administrative tasks such as data entry and inventory managementProcessing incoming and outgoing mail and packagesPartnering with other departments for seamless communication and workflowFostering a team-first, collaborative office environmentAbout youHigh school diploma or equivalent (additional education in office administration is a plus)Proven experience in an administrative or related roleExceptional organization and attention to detailClear, professional verbal and written communicationProficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook)Skilled at prioritizing and handling multiple tasks in a busy settingGrowth mindset with a positive, can-do attitudeFamiliarity with office equipment (printers, copiers) preferredCore proficienciesHigh School / GEDExcellent Communication SkillsBasic Computer SkillsMicrosoft ExcelLocationChino Hills, CA

Salary : $20