What are the responsibilities and job description for the Receptionist/Secretary - York County District Attorney's Office position at York County, South Carolina?
This job was posted by https://joblink.maine.gov : For more information,
please see: https://joblink.maine.gov/jobs/1325923
Job Description External
County of York
DISTRICT ATTORNEYS
OFFICE
SECRETARY / RECEPTIONIST
Status: Full-Time
FLSA: Non-Exempt / Hourly
Salary: \$18.21 - \$20.09 hourly
Union: M.S.E.A. Grade 4
Reports To: District Attorney or
Designee
Job Summary
This full-time Secretary / Receptionist position will assist the
District Attorney and staff with the
efficient and accurate processing of all incoming phone calls and mail
processing. This individual
will serve as the initial point of contact for all walk-in visitors to
the office.
Scope/Supervision
Works under the general supervisor of the District Attorney and his/her
designee who provides
guidance on technical matters, and who reviews completed work
assignments for conformance
with established rules, regulations, and state laws.
Responsibilities and Examples of Duties
1\. Greets a wide range of visitors to the District Attorneys Office and
assists with
directions, information, complaints and meetings.
2\. Initiates, receives and screens telephone calls, answer questions,
provides essential
information, and routes call to appropriate staff or office.
3\. Receives and assists with complaints and requests from the public
and District Attorney
staff; research inquiries and follows-up to ensure satisfaction where
possible.
4\. Receives facsimiles and electronic mail and processes inquiries and
information based on
the importance and urgency of the information.
5\. Prepares daily notification email of personnel availability
6\. Accepts and records administrative fees and restitution per policy.
7\. Assist with other administrative tasks as needed.
Knowledge, Skills, And Abilities
Ability to apply confidentiality and considerable independent judgment
Provide general office support with a variety of clerical activities and
related tasks
Being articulate and concise
Ability to diffuse tense situations
Ability to be empathetic in order to relay, exchange, or obtain
important information.
Ability to handle information of a sensitive and confidential nature
Ability to maintain patience and display tact, compassion and
understanding when
dealing with demanding employees, citizens, attorneys, public officials,
media, or others.
Ability to work in a team and independently as needed.
Consistently maintain a professional demeanor
Excellent time management
Excellent communication skills
Strong attention to detail
Must be able to work in a high paced environment and be able to handle
multiple tasks
simultaneously
Experience and Certifications
High School Diploma
Minimum Of 1 Year Experience In An Office Setting.
Valid Drivers License
Must be 18 years of age.
Must be able to provide proof of U.S. Citizenship or legal right to work
in the United States.
Must be able to utilize a computer and adapt to new technology.
Familiarity with Microsoft Office
Suite is a plus but not a minimum requirement.
Environmental Conditions
The physical demands described here are representative of those that
must be met by the employee
To Successfully Perform The Essential Functions Of The Job.
While performing the duties of this job, the employee is regularly
required to talk and hear. The
employee is frequently required to sit for long periods of time; walk;
use hands to type for in a
repetitive motion; and reach with hands and arms. As well as on occasion
lift 25 pounds or more.
Reasonable accommodation may be made to enable individuals with
disabilities to perform the
Essential Functions.
Expected Hours of Work
A normal work schedule is required based on the needs of the office.
Overtime and evening hours
are limited.
Other Duties
please see: https://joblink.maine.gov/jobs/1325923
Job Description External
County of York
DISTRICT ATTORNEYS
OFFICE
SECRETARY / RECEPTIONIST
Status: Full-Time
FLSA: Non-Exempt / Hourly
Salary: \$18.21 - \$20.09 hourly
Union: M.S.E.A. Grade 4
Reports To: District Attorney or
Designee
Job Summary
This full-time Secretary / Receptionist position will assist the
District Attorney and staff with the
efficient and accurate processing of all incoming phone calls and mail
processing. This individual
will serve as the initial point of contact for all walk-in visitors to
the office.
Scope/Supervision
Works under the general supervisor of the District Attorney and his/her
designee who provides
guidance on technical matters, and who reviews completed work
assignments for conformance
with established rules, regulations, and state laws.
Responsibilities and Examples of Duties
1\. Greets a wide range of visitors to the District Attorneys Office and
assists with
directions, information, complaints and meetings.
2\. Initiates, receives and screens telephone calls, answer questions,
provides essential
information, and routes call to appropriate staff or office.
3\. Receives and assists with complaints and requests from the public
and District Attorney
staff; research inquiries and follows-up to ensure satisfaction where
possible.
4\. Receives facsimiles and electronic mail and processes inquiries and
information based on
the importance and urgency of the information.
5\. Prepares daily notification email of personnel availability
6\. Accepts and records administrative fees and restitution per policy.
7\. Assist with other administrative tasks as needed.
Knowledge, Skills, And Abilities
Ability to apply confidentiality and considerable independent judgment
Provide general office support with a variety of clerical activities and
related tasks
Being articulate and concise
Ability to diffuse tense situations
Ability to be empathetic in order to relay, exchange, or obtain
important information.
Ability to handle information of a sensitive and confidential nature
Ability to maintain patience and display tact, compassion and
understanding when
dealing with demanding employees, citizens, attorneys, public officials,
media, or others.
Ability to work in a team and independently as needed.
Consistently maintain a professional demeanor
Excellent time management
Excellent communication skills
Strong attention to detail
Must be able to work in a high paced environment and be able to handle
multiple tasks
simultaneously
Experience and Certifications
High School Diploma
Minimum Of 1 Year Experience In An Office Setting.
Valid Drivers License
Must be 18 years of age.
Must be able to provide proof of U.S. Citizenship or legal right to work
in the United States.
Must be able to utilize a computer and adapt to new technology.
Familiarity with Microsoft Office
Suite is a plus but not a minimum requirement.
Environmental Conditions
The physical demands described here are representative of those that
must be met by the employee
To Successfully Perform The Essential Functions Of The Job.
While performing the duties of this job, the employee is regularly
required to talk and hear. The
employee is frequently required to sit for long periods of time; walk;
use hands to type for in a
repetitive motion; and reach with hands and arms. As well as on occasion
lift 25 pounds or more.
Reasonable accommodation may be made to enable individuals with
disabilities to perform the
Essential Functions.
Expected Hours of Work
A normal work schedule is required based on the needs of the office.
Overtime and evening hours
are limited.
Other Duties
Salary : $18 - $20