What are the responsibilities and job description for the Court Specialist position at York County Government?
About us
York County is located in the Piedmont region, between the Broad River and the Catawba River. Its diverse landscape is home to family-friendly towns/cities, a progressive urban region and lakefront communities. We are excited that you want to join our team and recognize that our employees are the foundation for our success.
Mission Statement- York County provides quality public services in an open, efficient, and responsive manner.
Vision Statement - York County provides an environment where all citizens and businesses can thrive and succeed.
Core Values -Excellence through Professionalism
- Respect - respect builds bridges, not silos. How we live it? Golden rule - treat others as you want to be treated.
- Dedicated- strong work ethic. How we live it? Persistence, reliability and commitment to do your best.
- Integrity- do the right thing instead of what is convenient. How we live it? Displaying strong moral principles.
- Knowledgeable- ready and able. How we live it? Having the right competencies necessary for achievement.
- Friendly- service with a smile. How we live it? Being respectful, pleasant and helpful to ALL.
About the Department: Magistrates are county judges that are appointed to four-year terms by the Governor upon the advice and consent of the South Carolina Senate. Magistrates serve the county in which they are appointed and exercise county wide jurisdiction. York County is divided into five geographical areas called townships. There is one Judge for each of the townships. The Townships are: (office location in parenthesis): Bethel-Kings Mountain (Clover), Broad River-Bullocks Creek (Hickory Grove), Catawba-Ebenezer (Rock Hill), Fort Mill (Fort Mill), York-Bethesda (York). Cases/Types Magistrates preside over are: Civil, criminal and traffic cases, consider petitions for restraining orders, Issue search and arrest warrants and conduct bond hearings, Preliminary hearings, Bench trials, and Jury trials. Magistrate Courts exercise jurisdiction in civil cases when the amount in controversy does not exceed $7,500 per side. Civil lawsuits may be filed in the Township in which the Defendant or Business is located.
About our opportunity
The Catawba-Ebenezer Magistrate Judge is excited to hire a full-time (40 hours per week), non-exempt Court Specialist to join the team. The purpose of this position is to perform a variety of administrative and specialized duties to ensure efficient and effective office operations.
Work Schedule: Monday – Friday, 8:00 am - 5:00 pm
Projected Hiring Range: $16.78 - $20.13 per hour. Salary is dependent on qualifications.
Location: Catawba-Ebenezer (Rock Hill) Magistrate
Our Total Compensation Package:
- Compensation – competitive market-rate pay, and negotiable based on qualifications.
- Comprehensive State Medical Insurance, Dental and Vision Insurance
- Life Insurance
- Long-term disability
- Parental Leave
- Bereavement Leave
- Deferred Compensation 401K Plans
- Health Savings Account (HSA)
- Public Loan Forgiveness Program (Student Loan Forgiveness Program)
- 11 Paid Holidays 3 Optional Holidays
- Longevity Pay
- SC State Retirement Plan Pension
- Paid Vacation and Sick Time
- Expanded Sick Bank
- Critical Care and Cancer Insurance
- Wellness Screenings
- Employee Assistance Programs
- Professional Development / Trainings / Conferences
Duties and Responsibilities:
- Addresses citizens’ concerns via telephone, customer window; provides court procedures and case information. Assists with proceedings; calculates fines/fees for cases.
- Performs clerical duties to include processing and filing documents, entering and retrieving computer data, processing mail, ordering office supplies, using the new P-Card procedures and reconciliations. Enters tickets/warrants in the Case Management System manual and electronically with the new E-Citation System. Maintains filing systems, ensuring accurate case files in CMS.
- Prepares and maintains court calendar; tracks case status to ensure completion within required time frame, and to ensure necessary documents are filed by attorneys.
- Receives and reviews legal documents submitted by attorneys; prepares and processes necessary paperwork.
- Pulls files for trials, hearings, and transferred cases; ensures cases filed include all pertinent documentation in proper format and order. Prepares daily case reports.
- Prepares, processes, copies; files, transmits, and/or mails various documents, orders, notices, and letters. Reschedules cases and sends out additional documents as necessary.
- Dates stamps, processes, inputs codes/statue codes into CMS, copies/scans all incoming case documents pursuant to SC Judicial Department of guidelines.
- Coordinates with law enforcement personnel, attorneys, solicitors, victim advocate, public defender, and defendants to schedule hearings and court dates. Prepares summons and corresponding documents for parties involved.
- Performs background checks for cases in individual courts; receipts and posts monies for fines/fees/restitution in CMS; processes payments online, receives and responds to requests for information from outside agencies.
- Assists Magistrate with orders, appeals letters, bond forms, documents and discharges of County inmates, etc. Assists the Magistrate with monthly bank reconciliations.
- Generates lists of randomly selected jurors for selection; processes and maintains records of juror payments; schedules trial, prepares jury summons, schedules jury strikes, and maintains check register for assigned juror account.
- Responsible for reconciling accounts in CMS, reconciles reports, and assists the Magistrate with budget preparation and reports.
About you
Experience and Education:
- Associate’s Degree in Paralegal Studies, Business Administration or related field.
- Three (3) years of experience with the judicial system or an equivalent combination of education, training and experience.
Special Licenses and Certifications:
- Notary Public Commission preferred.
Physical Demands / Work Environment / Disclaimer
Physical Demands: Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.
- Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.
Americans with Disabilities Act Compliance:
York County is an Equal Opportunity Employer. ADA requires the County to provide reasonable accommodation to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.
Standard Clauses:
May be required to work nights, weekends, holidays, and emergencies (man-made or natural) to meet the business needs of the County.
This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.
Salary : $17 - $20