Paralegal

Job Description

POSITION: Paralegal

FLSA: Exempt

DEPARTMENT: Human Resources

POSITION SUMMARY

The paralegal provides support by analyzing and summarizing legal documents, conducting due diligence, and proofreading for accuracy and consistency. Responsibilities also include managing general liability and property damage claims, as well as assisting with employment litigation and EEOC investigations.

The ideal candidate will demonstrate strong organizational skills, effective communication, the ability to collaborate well in a team environment, and a solid understanding of relevant Real Estate legal procedures.

GENERAL RESPONSIBILITIES

The paralegal provides support by analyzing and summarizing legal documents, conducting due diligence, and proofreading for accuracy and consistency. Responsibilities also include managing general liability and property damage claims, as well as assisting with employment litigation and EEOC investigations.

The ideal candidate will demonstrate strong organizational skills, effective communication, the ability to collaborate well in a team environment, and a solid understanding of relevant Real Estate legal procedures.

Responsibilities

• Thorough knowledge of legal terminology, communication principles, and best practices.
• Proven experience in real estate or property management settings.
• Solid understanding of legal processes related to general liability claims, litigation, and employment law.
• Exceptional verbal and written communication skills, with the ability to liaise effectively with vendors, the executive team, ownership, and outside counsel.
• Strong organizational abilities to manage multiple cases simultaneously and maintain accurate documentation.
• Keen attention to detail for reviewing legal documents, communications, and data entry.
• Analytical skills to assess complex legal matters, identify discrepancies, and evaluate potential claim weaknesses.
• Proficient in Microsoft Office Suite, case/document management systems, and other legal tools.
• Committed to ethical conduct and confidentiality in handling sensitive information.
• Professional and diplomatic demeanor when interacting with residents, team members, and legal professionals.
• Support the Chief Human Resources Officer, the President, and the Executive Team by reviewing legal documents, affidavits, and other legal materials.
• Organize and maintain legal and insurance files.
• Prepare for mediations, trials, and depositions.
• Respond to recovery requests and compile case summaries and charts.
• Ensure all corporate filings are current and compliant.
• Communicate with outside attorneys and participate in Zoom calls, depositions, and mediations
• Assist with the handling and tracking of insurance claims, including general liability, property damage, and workers’ compensation from inception through resolution.
• Organize insurance documentation and communicate with brokers and lenders regarding policy recommendations and underwriting requirements.
• Maintain calendars, deadlines, and schedules for legal matters.
• Open and maintain state entities in good standing and apply for EINs.
• Assist with responding to property violations and coordinating resolution efforts with internal teams.

WORKING CONDITIONS AND ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The individual in this role will maintain an office at YMP REM’s corporate headquarters. However, this position also requires frequent travel, by airplane and automobile, to visit all YMP REM’s properties to inspect individual tenant spaces, apartments, maintenance shops and storage areas, and mechanical rooms.

The noise level in the work environment is usually moderate.

• Minimum 5 years’ experience as a Paralegal.
• Bachelor’s degree preferred, or equivalent work experience.
• Possessing a valid paralegal certification or degree from an accredited institution is a plus.