Event Support Associate

Position Summary:

The Event Support Associate works within the Events Department to support the preparation, execution, and breakdown of all building events and theatre-related activities. This role ensures event spaces are properly configured, safe, and fully prepared for rentals, performances, rehearsals, meetings, and special functions. The position requires flexibility, attention to detail, and the ability to quickly transform spaces based on changing event needs.

Essential Functions / Job Duties:
• Set up and break down event spaces according to floor plans, layouts, and department instructions.
• Arrange tables, chairs, staging, risers, and equipment for a wide variety of events.
• Support load-in and load-out for internal events, rentals, vendors, and production teams.
• Assist with basic audio/visual and event equipment set up under supervision.
• Reset spaces efficiently between events, rehearsals, and bookings.
• Follow directions from Events Department staff, coordinators, and supervisors.
• Maintain cleanliness, organization, and readiness of all event areas and storage spaces.
• Identify and report maintenance issues, safety concerns, or missing/damaged equipment.
• Support general event operations as needed during peak periods.
• Performs other duties as assigned.

YMCA COMPETENCIES (i.e. Leader, Team Leader, Multi-Team / Branch Leader):
Mission Advancement: Reinforces the Y’s values within the organization and the community. Effectively communicates the benefits and impact of the YMCA’s efforts for all stakeholders. Implements effective systems to develop volunteers at program and fundraising leadership levels.
Collaboration: Develops strategies to ensure staff and volunteers reflect the community. Builds and nurtures strategic relationships to enhance support for the YMCA. Communicates for influence to attain buy-in and support of goals. Provides tools and resources for the development of others.
Operational Effectiveness: Integrates multiple thinking processes to make decisions. Involves members and community in the development of programs and activities. Ensures execution of plans. Institutes sound accounting procedures and financial controls. Assigns clear accountability and ensures continuous improvement.
Personal Growth: Fosters a learning environment embracing diverse abilities and approaches. Creates a sense of urgency and positive tension to support change. Anticipates challenges that can sidetrack or derail growth and personal learning. Has the functional and technical knowledge and skills required to perform well; uses best practices and demonstrates up-to-date knowledge and skills in technology.

Qualifications, Skills and Abilities / Position Requirements:
• Ability to lift and move up to 40–50 lbs. and perform physical setup tasks.
• Comfortable working in a fast-paced, changing event environment.
• Strong attention to detail and ability to follow setup instructions accurately.
• Reliable, punctual, and team oriented.
• Flexible availability including evenings, weekends, and variable event schedules.
• Prior experience in event setup, facilities, hospitality, or production support is a plus but not required.
• High school diploma or GED preferred.
• Must be 18 years or older.

Work Environment:
The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Active events department supporting a mix of theatre, community, and private events
• Frequent space conversions and same-day turnovers
• Hands-on, physical role in a collaborative team setting

Physical Demands
The physical demands described here are representative of those that must be met by an employee to success perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities.

Being in good physical health with full range of body motion, including manual and finger dexterity and eye/hand coordination. Requires corrected vision and hearing to normal range. Occasionally requires working under stressful conditions or working irregular hours.
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not intended to be construed, as an exhaustive list of all responsibilities, duties and skills required of personnel so classified.

Employment at the YMCA is at-will. It is purely voluntary, based upon the consent of both the Association and the staff member. No expressed or implied contractual rights should be inferred from this job description.

As a condition of employment, you will be required to submit to and satisfactorily clear a thorough Level II fingerprint background screening.

As a Drug-Free Employer, all new hires must successfully complete a drug test. Please note Medical Marijuana cards are not accepted and do not exempt you from successfully passing your drug test.

The YMCA of South Florida is committed to the policy of Equal Opportunity prohibiting discrimination in the workplace because of race, color, religion, national origin, sexual orientation, political affiliation, age or disability.

In accordance with House Bill 531 (2025) the Department of Children and Families require employers to make the “Care Provider Screening Clearinghouse Education and Awareness” website link: https://info.flclearinghouse.com available to all potential candidates receiving a background check via the Clearinghouse.