Human Resources Associate and Payroll Administrator

Join an organization dedicated to making a positive impact in the local Worcester County area.

Job Description

The Human Resources Associate and Payroll Administrator position presents a unique opportunity for an individual with exceptional attention to detail, a strong process orientation, excellent customer service skills, and a dedication to serving the unique mission of the YMCA of Central Massachusetts. The successful candidate will work closely with the Executive Director - People Practices and the Finance Department, supporting over 800 employees who work and live in the communities that we serve. Reporting to the Executive Director - People Practices and working closely with hiring directors and supervisors, the Human Resources Associate/Payroll Administrator will play a crucial role in identifying staffing needs and creating plans for hiring talent. We invite you to join us!

As part of a collaborative team, the Human Resources Associate & Payroll Admin. will post and communicate job opportunities on job boards and social media. Will perform necessary payroll and finance-related functions to ensure high-quality internal operations for the association. Working under tight deadlines, confidentiality and discretion will always be maintained, fostering a sense of trust and camaraderie within the team.

Qualifications

• High school diploma or GED. A Human Resources certificate or undergraduate degree in Human Resources or Business is preferred.
• A minimum of 5 years of work experience in Human Resources, including Talent Acquisition/Recruitment and Payroll Processing. Direct experience working with Paylocity HRIS preferred.
• Work requires the ability to produce written communications, including correspondence, employment postings, processes, and policies. Develops training series using a variety of formats.
• Proficient in Microsoft Suite, Adobe Creative Suite, PowerPoint, and Outlook.
• Experienced in utilizing job boards and posting job opportunities on social media platforms (e.g., Indeed, LinkedIn, etc.).
• Must be highly skilled in generating reports, organization, scheduling and/or coordinating events, and interpersonal (written and verbal) communication.
• Must be detail-oriented and exhibit a high degree of accuracy.
• Must be flexible, have excellent time management work habits, be able to prioritize multiple tasks, and be able to meet tight deadlines.
• Must have the ability to travel within the local area.
• Have a strong work ethic and be able to work independently or in a team environment.
• Possess a strong work ethic and be able to work effectively both independently and in a team environment.
• Must possess the ability to exercise high levels of discretion and confidentiality and the ability to develop positive working relationships with employees at different levels of the organization.
• Must be able to build and maintain community, business, and college relationships.
• Experienced with decision-making, problem-solving, and analytical skills.
• Experienced with being detail-oriented.
• Must possess a degree of professionalism and excellent customer service aptitude.
• Work on a schedule that reflects the needs of the department.
• Experience working with a diverse population.
  
  

Essential Functions

• Work with the Executive Director - People Practices, hiring directors and supervisors to understand staffing needs and develop plans to hire talent. Partner with the Exec. Director - People Practices and directors to develop and implement strategies related to employee recruitment, retention, and organizational culture.
• Post and communicate job opportunities on job boards and social media.
• Source, screen, and partner with hiring directors/supervisors to select final candidates.
• Oversee the recruitment process; assist hiring directors/supervisors with job requisitions.
• Oversee the preparation, implementation, and training of the Applicant Tracking System (ATS) via Paylocity, including, but not limited to, providing job descriptions, posting content, and other required data.
• Provides reporting on the current recruitment status by position to the Exec. Director - People Practices, other executive leadership, and hiring directors regularly.
• Oversees the new hire onboarding process, monitors the completion of documentation, and communicates with directors/supervisors and staff to ensure timely completion of paperwork.
• Operates with a sense of urgency and provides guidance on recruiting and payroll processing.
• Works with the Exec. Director - People Practices, directors, and team members to ensure that staff members are onboarded and offboarded in a timely and efficient manner.
• Advises team members on questions regarding HR onboarding, recruitment, and payroll policies, processes, and practices.
• Travels locally within the Central Massachusetts area occasionally to meet with hiring directors and external recruiting contacts, attend career fairs, and other events. Some meetings may be conducted at night, on weekends, and virtually.
• Advises the Exec. Director - People Practices and necessary management on issues related to employee relations, including providing constructive feedback. Supports a positive working environment. Coaches and supports employees.
• Handled HR administrative responsibilities, including responding to employee inquiries, maintaining employee files, and ensuring compliance.
• Performs necessary payroll and finance-related functions to ensure high-quality internal operations for the association.
• The Human Resources Associate will work in a team environment, under tight deadlines, with confidentiality and discretion always maintained.
• Maintains accurate and up-to-date human resource files, records, and documentation.
• Review time and attendance data, as well as various payroll edit reports, for completeness and accuracy; communicate with branch staff about any missing items.
• Process payroll; perform account reconciliations and general ledger support for payroll transactions.
• Assist directors and branch staff with payroll issues; facilitate employee understanding of payroll procedures.
• Support any other special projects as needed.
  
  

Cause-Driven Leadership Competencies

Mission Advancement: Accepts and demonstrates the Y’s character. Demonstrates a desire to serve others and fulfill community needs. Builds effective, supportive working relationships with co-workers and volunteers.

Collaboration: Works effectively with people of different backgrounds, abilities, opinions, and perceptions. Builds rapport and relates well to others. Seeks first to understand the other person’s point of view and remains calm in challenging situations. Listens for understanding and meaning.

Operational Effectiveness: Makes sound judgments and transfers learning from one situation to another. Embraces new approaches and strives to deliver a high-quality experience to participants. Establishes goals, clarifies tasks, plans work, and actively participates in meetings.

Personal Growth: Pursues self-development that enhances job performance. Demonstrates an openness

to change and seeks opportunities in the change process. Accurately assesses personal feelings, strengths, and limitations and how they impact relationships. Has the functional and technical knowledge.

Required Certifications

• A minimum of 5 years of direct work experience in Human Resources, including Talent Acquisition, Recruitment and Payroll Processing. Direct experience with Paylocity is highly desired.
• Must be highly skilled in generating reports, organization, scheduling and/or coordinating events, and interpersonal (written and verbal) communication.
• Must be detail-oriented and exhibit a high degree of accuracy.
• Possesses a strong work ethic and is able to work effectively both independently and in a team environment.
• Must possess the ability to exercise high levels of discretion and confidentiality and the ability to develop positive working relationships with employees at different levels of the organization.