Housing and Grants Manager

Support housing stability, compliance, and program accountability through data systems, reporting, and resident support.

Job Description

The YMCA of Yonkers is seeking a Housing and Grants Manager to support housing operations, program accountability, and funding compliance efforts across the organization.

This position oversees administrative coordination of the YMCA's 75-unit Single Room Occupancy (SRO) housing program and supports resident stability through strong documentation, recordkeeping, and cross-team collaboration.

The Housing and Grants Manager is also responsible for maintaining program data systems, supporting reporting requirements, tracking outcomes, and ensuring compliance with funding and regulatory requirements. Working closely with the Director of Development and Communications, this role helps ensure housing operations and program records remain accurate, organized, and audit-ready.

Qualifications

• Bachelor's degree required in Public Administration, Human Services, Nonprofit Management, or a related field.
• 3-5 years of experience in housing administration, program coordination, nonprofit operations, or a related field.
• Experience working with subsidy programs, including DSS, SSI, or similar funding sources strongly preferred.
• Experience with program reporting, compliance monitoring, or data tracking systems preferred.
• Experience with CRM or program tracking systems preferred; Daxko Core experience strongly preferred.
• Bilingual (English/Spanish) strongly preferred.
• Strong organizational, documentation, and recordkeeping skills.
• High attention to detail and ability to maintain data accuracy and integrity.
• Ability to work effectively with diverse populations and maintain professionalism at all times.
• Strong written and verbal communication skills.
  
  

Essential Functions

Housing Administration & Cross-Team Coordination

• Manage administrative coordination of the YMCA's 75-unit SRO housing program.
• Maintain lease documentation, renewals, tenant files, and occupancy records.
• Track rental payments, arrears, and supporting documentation.
• Maintain organized and compliant tenant records.
• Work closely with the Housing Case Manager to ensure alignment between resident services and administrative documentation.
• Support accurate tracking of resident status and program participation.
• Serve as an administrative liaison with DSS, SSI, and other subsidy providers.
• Coordinate housing-related documentation with legal counsel as needed.
• Communicate effectively with residents regarding administrative housing matters.
  
  

Program Data Tracking, Reporting & Development Support

• Maintain and oversee Daxko Core data systems used to track program participation, services, and outcomes.
• Ensure program data is entered, reviewed, and updated consistently.
• Track program outputs, outcomes, and performance indicators.
• Support reporting requirements tied to funding sources.
• Prepare program reports, invoices, and required documentation.
• Maintain audit-ready documentation and records.
  
  

Program Funding & Documentation Coordination

• Track program deliverables, milestones, and reporting deadlines.
• Support alignment between program implementation and funding requirements.
• Coordinate with program and finance staff to ensure accurate documentation of services and expenditures.
• Maintain organized records for program-related funding activities.
  
  

Program Operations & Coordination

• Support program coordination and reporting consistency across departments.
• Maintain systems that improve program tracking, organization, and accountability.
• Participate in team meetings, trainings, and cross-program coordination efforts.
  
  

Cause-Driven Leadership Competencies

• Communication & Influence
• Program & Project Management
• Functional Expertise
• Data & Systems Management
  
  

Required Certifications

• Valid driver's license preferred.
• Ability to obtain YMCA-required trainings and certifications as assigned.
• Bilingual English/Spanish preferred.