Human Resources Assistant - YMCA of the North Shore

Are you organized, detail-oriented, and interested in building a career in Human Resources? Do you enjoy supporting people, improving processes, and helping teams succeed? The YMCA of the North Shore is looking for a Human Resources Assistant to join our mission-driven team!

This position supports the work of the YMCA of the North Shore, a leading nonprofit committed to strengthening community through youth development, healthy living, and social responsibility. The HR Assistant provides administrative and operational support to the Human Resources team, with a strong focus on recruitment coordination and talent development initiatives.

Working closely with the HR Recruiter and Talent Development Director, this role helps ensure efficient hiring processes, organized HR operations, and a positive candidate and employee experience across the association.

• Assist with recruitment workflows, including posting positions and tracking applicants within HR systems

• Coordinate interview scheduling, phone screens, and candidate communications

• Communicate with applicants regarding application steps, interviews, and hiring updates

• Support candidate correspondence including reference checks, denial communications, and hiring documentation

• Assist in creating recruitment materials, flyers, newsletters, and internal announcements

• Support employee engagement and HR communication initiatives

• Assist with HR projects such as job description updates, onboarding communications, and training coordination

• Provide administrative support including scheduling, document preparation, and file organization

• Monitor HR recruitment inboxes and route inquiries to appropriate team members

• Support departmental initiatives and special HR projects as assigned

• Strong organizational and administrative skills

• Excellent written and verbal communication abilities

• Comfort working with HR systems, databases, or applicant tracking platforms

• Ability to manage multiple tasks and maintain attention to detail

• Interest in Human Resources, recruiting, or talent development

• Ability to work collaboratively in a fast-paced, team environment

At the Y, you're more than an employee - you're part of a mission-driven organization making a real impact in the community.

• Free YMCA membership and employee program discounts

• Paid training and professional development opportunities

• Growth and advancement opportunities across seven YMCA locations

• Supportive and collaborative team environment

Ready to grow your HR career while making a difference? Apply today and join our YMCA team!

• Associate degree preferred; equivalent education and administrative experience will be considered

• 1 year of administrative experience, preferably in Human Resources, recruitment, or office operations

• Proficiency with Google Workspace; experience with HRIS or applicant tracking systems preferred

• Strong organizational skills with excellent attention to detail and ability to manage multiple priorities

• Strong communication and interpersonal skills with the ability to interact professionally while maintaining confidentiality

The requirements listed below are representative of those needed to successfully perform this role. Reasonable accommodations may be made for individuals with disabilities.

• Regular computer-based work requiring extended screen time

• Ability to sit or stand for extended periods while maintaining focus and alertness

• Occasional bending, leaning, kneeling, and walking

• Ability to lift and carry materials up to 20 pounds

• Ability to communicate clearly and effectively in a professional environment

The YMCA is committed to a nondiscrimination policy and equal opportunity for all employees and qualified applicants without regard to race, color, religious creed, protected genetic information, national origin, ancestry, sex, sexual orientation, gender identity, age, disability, or veteran status.