What are the responsibilities and job description for the Office Manager position at YMCA of Greater Dayton?
Office Manager
Fairborn YMCA
Fairborn, Ohio
Part-Time/Non-Exempt
$14.00-$16.80/hour
Position Summary:
Responsible for carrying out business office and record keeping procedures for the branch.
At the YMCA, We are welcoming: we are open to all. We are a place where you can belong and become. We are genuine: we value you and embrace your individuality. We are hopeful: we believe in you and your potential to become a catalyst in the world. We are nurturing we support you in your journey to develop your full potential. We are determined: above all else, we are on a relentless quest to make our community stronger beginning with you.
Essential Functions:
· Processes daily, weekly and monthly reports such as cash distribution, petty cash, expense summary accounts, accounts receivable, end-of-shift reports, Annual Campaign, and other applicable reports.
· Makes daily bank deposits and distributions.
· Maintains files for correspondence, documents, purchase orders, requisitions, and equipment, inventories and vendors.
· Orders office supplies.
· Records all purchase orders and invoices.
· Processes employee new hires, changes, terminations and maintains personnel files.
· Runs payroll reports and enters branch payroll on a bi-weekly basis.
· Organizes systems and procedures for the branch.
· Communicates office policy, procedures, and changes to all staff.
· Assists member service at the front desk during peak hours or when substitution of staff is necessary.
· Assists in the supervision and scheduling of front desk staff.
· Provides excellent member service and trains others in these services.
· Proactively solves problems
· Flexible work schedule may be required for occasional weekend or evening shift if needed.
· Carries out other duties as assigned by the Director or Management Staff.
Qualifications:
· High school diploma or GED required.
· A 2-year degree or applicable experience is preferred.
· Two years or more of related administrative experience required.
· Computer skills are required as well as a general knowledge of accounting/bookkeeping, data entry, and word processing systems.
Salary : $14 - $16