Justice Court Clerk II - Justice Court (Bagdad/Yarnell)

Role

Under general supervision, performs a variety of specialized legal clerical work of routine difficulty in support of the operations and services of the Justice Court.

Major Duties, Responsibilities

• Performs customer service both in-person and telephonically.
• Process a variety of court-related documents.
• Performs data entry, photocopying, and filing.
• Assists with receipting, bookkeeping, collections, and other financial transactions.
• Retrieves files and documents and retrieves, opens, and delivers mail.
• Accepts and processes filings of documents.
• Accepts and receives monies paid as fines, fees, bonds and other financial obligations, issues receipt. Disburses restitution, bond refunds, and court-ordered refunds. Enters cases into the FARE collection system. Retrieves, reviews, and posts State Tax interceptions (TIPS) and lottery interceptions.
• Prepares both daily and end-of-month reconciliation and remittance reports.
• Schedules hearings, notifies parties involved, maintains court calendar, and serves as a courtroom clerk.
• Assists supervisor in preparation of statistical and financial reports and in training court personnel.
• Performs other job-related duties as assigned.

Minimum Qualifications

Education:
High school diploma or equivalent.

Experience:
A minimum of three (3) years of progressively responsible general office experience.

Additional Requirements:
Must possess a valid Arizona driver’s license.

Other Skills

Required Knowledge, Skills, and Abilities:

Knowledge of:

• Legal terminology and court procedures.
• General bookkeeping and accounting principles.
• AJACS program or other court specific automated case management system.
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Research techniques and report writing.
• Current Microsoft Office software.
• Filing and recordkeeping.

Skill in:

• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.

Ability to:

• Follow written and verbal instructions.
• Memorize procedures.
• Process work accurately and detect variations from the normal in documents and files.
• Type at a minimum speed of sixty (60) WPM.
• Comprehend and make inferences from written material and verbal communications.
• Effectively assist supervisor in preparing statistical and financial reports.
• Effectively assist in the training of court personnel on office procedures and use of equipment.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.
• Handle confidential matters and maintain discretion always.
• Act with courtesy, tact, and diplomacy.

Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information:
FLSA: Non-Exempt
Grade: 4
Classification: Classified
Safety Sensitive: No

• 10 Paid Holidays Per Year
• Annual Leave
• Employee Assistance Program (EAP)
• Health Care Insurance – Medical, Dental, Vision
• Life Insurance
• Long-Term & Short-Term Disability
• Retirement Plans
• Sick Leave
• Tuition Reimbursement Program

• 457 Deferred Compensation Program
• Dependent Health Care Insurance - Medical, Dental, Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Short-Term Disability
• Supplemental Life (for employees & dependents)

• Part-Time, Temporary and Seasonal employees accrue Sick Leave based on hours worked.
• Part-Time employees have limited benefits available.
• Temporary and Seasonal employees are not eligible to accrue Annual Leave.