What are the responsibilities and job description for the Accounting Specialist I (Part-Time) - Finance (Prescott) position at Yavapai County?
Role
Yavapai County Finance Department is seeking a part-time Accounting Specialist I to support accounts payable operations. This position plays an essential role in ensuring vendors are paid accurately and on time while maintaining the integrity of financial records and compliance with established financial procedures. This position is part-time approximately 20 hours per week.
The ideal candidate will have strong attention to detail, excellent organizational skills, and the ability to manage a high volume of invoices and payment requests. This position works closely with departments and vendors to ensure invoices are properly documented, approved, and processed in accordance with County policies.
Major Duties, Responsibilities
- Performs accounting and bookkeeping operations unique to the division or department assigned; processes accounts payable by authorizing payment and entering payment information into financial and/or case management systems.
- Maintains related filing systems and makes journal entries; checks invoices against purchase orders for accuracy and forwards for approval to pay.
- Prints checks, obtains signatures and distributes through mail and/or pick up.
- Enters billing and/or claims information into computer, mails bills and receipts for incoming payments.
- Audits payable, claims, purchase orders and/or invoices, checking for accuracy of data entry and adherence to County policies and procedures; researches and corrects errors.
- Accepts payments for bills and provides change and receipts to customers; posts and balances accounts receivable, sends through processing machinery and/or makes daily or weekly bank deposits; balances cash drawer; reconciles general ledger and deposits funds.
- Types letters, memos, charts, labels, reports, purchase orders, requisitions, forms, or other correspondence.
- Prepares complex, routine, and non-routine reports (including annual reports) as requested, including those required by local, state, and federal agencies utilizing a variety of software.
- May assist with research, preparation, and revisions of presentation materials.
- Enters and retrieves information from a computer terminal; uses the computer system to retrieve a variety of daily, monthly, and yearly reports.
- Provides customer service and support; responds to inquiries and/or directs individuals to the appropriate area or assists them with information and answering questions.
- Opens, stamps, sorts, and distributes incoming, interoffice, and outgoing mail.
- Files and retrieves documents from filing system.
- Disseminates a variety of information to various agencies, divisions, or departments via telephone, mail, fax, or email.
- Performs other job-related duties as assigned.
Minimum Qualifications
Education:
High school diploma or equivalent.
Experience:
A minimum of four (4) years of experience in general bookkeeping and/or accounting.
Additional Requirements:
Must possess a valid Arizona driver’s license.
EMPLOYEE BENEFITS
Yavapai County Government offers a comprehensive employee benefits package to
Full-Time employees working 30 or more hours per week that includes but is not limited to:
ELECTIVE COVERAGE
PLEASE NOTE
Yavapai County Government offers a comprehensive employee benefits package to
Full-Time employees working 30 or more hours per week that includes but is not limited to:
- 10 Paid Holidays Per Year
- Annual Leave
- Employee Assistance Program (EAP)
- Health Care Insurance – Medical, Dental, Vision
- Life Insurance
- Long-Term & Short-Term Disability
- Retirement Plans
- Sick Leave
- Tuition Reimbursement Program
ELECTIVE COVERAGE
- 457 Deferred Compensation Program
- Dependent Health Care Insurance - Medical, Dental, Vision
- Flexible Spending Account (FSA)
- Health Savings Account (HSA)
- Short-Term Disability
- Supplemental Life (for employees & dependents)
PLEASE NOTE
- Part-Time, Temporary and Seasonal employees accrue Sick Leave based on hours worked.
- Part-Time employees have limited benefits available.
- Temporary and Seasonal employees are not eligible to accrue Annual Leave.