Procurement Supervisor - Finance (Prescott)

Under general supervision, performs work of considerable difficulty providing administrative and managerial support to the department with technical processes related to centralized procurement.

NIGP-CPP certification or similar procurement certification preferred.

• Supervises and participates in development of solicitation documents including specifications, scope of work, evaluation criteria and pricing; solicits and analyzes bids and proposals; facilitates evaluation committee reviews, recommends award of contracts.
• Reviews, executes, and approves purchase orders, purchase order change orders and year-end rollovers of purchase orders.
• Research  opportunities to leverage spend through analysis of County procurement activities and coordination with local public organizations through the development of cooperative procurements.
• Confers with department representatives to determine purchasing needs, specifications and areas of standardization; coordinate services with other county departments and divisions and with outside agencies; interpret policies and procedures related to purchasing.
• Responds to questions and requests for information from staff, Board of Supervisors, suppliers, and the general public.  Collaborates with internal and external representatives to resolve issues.
• Supervises staff, plans, prioritizes and assigns tasks and projects.  Trains staff, monitors work, evaluates performance and reviews quality and timely completion of assigned duties and responsibilities.
• Performs other job-related duties as assigned.

Education:
 Bachelor’s Degree in business administration or a related field.
 
Experience: 
A minimum of five (5) years of procurement experience with 2 years in a supervisory capacity.
 
An equivalent combination of directly related work experience and education as well as a professional procurement certification may substitute for the degree requirement on a year-per-year basis.
 
Additional Requirements:
Must possess a valid Arizona driver’s license.Required Knowledge, Skills, and Abilities:
 
 Knowledge of:

• Procurement principles and reporting requirements.
• Principles and practices of management and supervision.
• Procurement programs, including their reporting capabilities.
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Research techniques and report writing.
• Current Microsoft Office software.
• Filing and recordkeeping.

Skill in:

• Personnel supervision and management.
• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.

Ability to:

• Ensure that needed processing from the financial software is accurate, including all reporting needed to operate the Finance department most efficiently and to provide management information to appropriate County officials.
• Prioritize, schedule, and organize work to meet established deadlines.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.  
• Handle confidential matters and maintain discretion always.
• Work professionally and effectively with co-workers, clients, victims of crime, witnesses, and the general public.
• Act with courtesy, tact, and diplomacy.

Work Environment:
 The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:
 Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.
 
Additional Job Information:
FLSA: Exempt
Grade: 13
Classification: At-Will 
Safety Sensitive: No

Salary : $67,221 - $104,193