Assessment Specialist II

Yamhill County has one regular, full-time position for an Assessment Specialist II to perform a wide variety of advanced clerical, technical, accounting and customer service duties in support of the Assessment and Taxation office, under the general supervision of the Deputy Tax Collector.  Performs complex, highly responsible, varied or specialized office support.  Exercises considerable independent judgment and discretion involving technical considerations and interpretation of statutes.  A greater involvement in subject matter distinguishes this classification from other Office Specialist classifications.  

SUPERVISION RECEIVED:

Work is performed under the general supervision of the Office Administrator or Deputy Tax Collector who assigns work and reviews performance for compliance with Oregon Revised Statues as well as A&T departmental policies and procedures.  

SUPERVISION EXERCISED:

Supervision of other employees is not a responsibility of this class however, an experienced employee in this class may assist with on-the-job training and orientation to a new employee in this or a lower-level class.

DUTIES AND RESPONSIBILITIES INCLUDE ESSENTIAL FUNCTIONS OF POSITIONS ASSIGNED TO THIS CLASSIFICATION.  DEPENDING ON ASSIGNMENT, THE EMPLOYEE MAY PERFORM A COMBINATION OF SOME OR ALL OF THE FOLLOWING DUTIES:

• Communicates with the public, other governmental jurisdictions, and related business agencies via telephone, e-mail, internet, or in person advising on Assessment and Taxation issues.
• Provides advanced technical assistance to members of the public and staff such as processing applications for Veterans exemptions and Senior Deferral; verifying filing requirements and determining if legal qualifications for property tax exemption are met.
• Identifies and enters personal property data from personal property returns into a computerized data base; verifying accuracy of information; performing audits as required.
• Processes applications for Oregon Property Tax Special Assessments; verifying completeness and eligibility. 
• Processes Oregon Property Tax Special Assessment disqualifications: including calculation of additional taxes and property owner correspondence, as required.
• Updates the tax roll; maintaining ownership and property records and other property data.
• Reviews and distributes personal and real property returns. 
• Processes, verifies and corrects data from various assessment and taxation records and documents. 
• Assists with the collection of delinquent accounts, real property foreclosures, and overpayment/duplicate payment research with taxpayer notification.  
• Issues and releases personal property warrants.
• Assists the public, title companies and manufactured home dealers with routine questions regarding title transfers, change status and obtaining permits relating to manufactured home.
• Operates office equipment and computers with multiple software systems and platforms.

The Benefits

Yamhill County offers generous employee benefits:

• 15 paid holidays per year.
• 19.5 days of Flexible Earned Time (FET) accrual in the first year (based on an 8-hr day).
• PERS (Public Employee Retirement System) - 100% employer funded contributions.
• Full health benefit offerings with employee premiums starting as low as $70.13/month for PPO and $0 monthly for HMO for 2025 to 2026 plan year. *

• Qualifying employer for public service student loan forgiveness. 

*Subject to the AFCSME Collective Bargaining Agreement (7/1/2023 – 6/30/2026). 

Our Community

Yamhill County has approximately 109,000 residents and is a very desirable place to live in the heart of the Willamette Valley wine country.  Yamhill County is home to Linfield University and Chemeketa Community College in McMinnville and George Fox University and Portland Community College in Newberg.   Yamhill County is centrally located in the Willamette Valley, within proximity to the Oregon Coast, the Portland and Salem metropolitan areas, and the Oregon Cascade Mountains.  Wide varieties of indoor and outdoor recreation opportunities are available.  We have the benefits, appeal and superior quality of life found in a small-town community, while enjoying active social and cultural lifestyles found in larger metropolitan areas.

Required Information

Under the provisions of the Immigration Reform and Control Act of 1986, any person hired or rehired is required to provide evidence of identity and eligibility for employment. Yamhill County does not offer VISA sponsorships. The County verifies the valid work authorization of each employee using Form I-9 and the E-Verify Program.

Yamhill County is an Equal Employment Opportunity Employer and values diversity.  

All qualified applicants are encouraged to apply. Applicants are considered for employment based on their qualifications without regard to race, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other factor prohibited by law or regulation. Veterans are encouraged to apply. Do not include information or photos that would identify those personal traits. Documents included with this identifying information will be removed from the application packet.

Some positions require a criminal history check and a review of driving record. All County positions require regular, prompt, and consistent attendance.

Accommodation Under the Americans With Disabilities Act

Reasonable accommodation is available to anyone whose specific disability prevents them from completing this application or participating in the selection process for this recruitment. To obtain confidential assistance, please contact Human Resources at 503-474-4901 or via email at Human_Resources@yamhillcounty.gov.

Veterans’ Preference

Under Oregon law ORS 408.225-408.238, veterans who meet the minimum qualifications for a position may be eligible for hiring preference. If you think you may qualify, a Veteran’s Hiring Preference Form MUST be completed and submitted with the application along with other supporting documentation. For the form and information for this process please click here. (Download PDF reader)

If you need assistance with completing an application for employment or with obtaining a Veteran’s Hiring Preference Form, please contact Human Resources at 503-474-4901 or via email at Human_Resources@yamhillcounty.gov.

Status of Your Application

Please note that Yamhill County communicates with all candidates via e-mail. If you "opt out" or "unsubscribe" from e-mail notifications from NEOGOV, it will impact our ability to communicate with you about job postings.

KNOWLEDGE OF:

• Oregon Revised Statutes and Administrative Rules, including but not limited to Measure 50 and Measure 5, as they pertain to the taxation and assessment of real and personal property in the State of Oregon.
• Oregon Property Tax Special Assessment programs for EFU and Non-EFU Farm; Designated Forest Special Assessments; Conservation Easements; and Wildlife Habitat.
• Microsoft Office suite products including Microsoft Word, Excel, Access and Outlook. (emphasis on using Excel and Access) 

SKILL IN:

• Interpreting and applying Oregon Revised Statues, Oregon Administrative Rules and office policies and procedures.
• Workflow and time management.
• Multi-tasking.
• Effective communication orally and in writing.
• Interacting professionally and courteously with members of the general public, co-workers, supervisors and department heads.
• Developing and maintaining professional relationships, effectively bringing together individuals to problem solve or seek solutions across multiple intra-governmental departments.
• Processing payments and daily cash reconciliation.
• Performing moderately complex mathematical calculations, compilations, and data analysis. 

ABILITY TO:

• Communicate and explain property tax exemption programs, eligibility requirements, application deadlines, and other program information as requested.
• Exercise sound independent judgment focused on fair and equitable implementation of the property tax system. 
• Follow security procedures and maintain data confidentiality when processing confidential documents. 
• Operate in the Microsoft Office Suite environment, database management and record keeping programs.
• Attend work as scheduled and/or required.

MINIMUM EXPERIENCE AND TRAINING:

High school diploma or equivalent and two year’s work experience at a level equivalent to Senior Office Specialist; or three years of office experience consisting of customer service, problem solving responsibilities, and specialized experience that has included the application of laws, policies and procedures; or any combination of experience and training that would provide the required knowledge and abilities as outlined.     

OTHER REQUIREMENTS:

Ability to work Monday through Friday 8 am to 5 pm.   Ability to secure and maintain a driver’s license valid in the state of Oregon, or an acceptable alternative means of transportation.  Successful completion of criminal background and a driving record check.

The employee in this position is regularly required to walk, stand, or sit.  Employees are frequently required to use repetitive hand motions to handle, feel, and type, and to reach, bend and stoop.  During on-site inspections, an employee in this classification may be required to walk or stand on uneven pieces of ground or improvements.  May be required to lift up to 20-30 pounds. 

Contact with the public in home or office environments may risk exposure to irrational/hostile behavior, contagious diseases, or contact with domestic animals. 

The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  

This job description in no way states or implies that these are the only duties to be performed by an employee occupying this position.  Employees may be required to perform other related duties as assigned to ensure workload coverage.  Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. The job specification requirements stated are representative of minimum levels of knowledge, skills, and abilities to perform this job successfully. Any satisfactory equivalent combination of experience and training which ensures the ability to perform the work may substitute for the above so that the employee will possess the abilities or aptitudes to perform each duty proficiently.    

Salary : $3,697 - $5,182