What are the responsibilities and job description for the Purchasing Admin Assistant position at Yamaha Motor Corporation, USA?
Job Title: Purchasing Admin Assistant
Job Code: 9819038
FLSA Status: Non-Exempt
Summary
This role provides daily operational and administrative support to the Procurement Division, working closely with Purchasing, Quality Assurance, and other departments. It supports buyers, suppliers, material control, finance, and QA by coordinating purchasing activities, maintaining accurate records, and ensuring smooth communication.
Responsibilities
RESPONSIBILITIES :
QUALIFICATIONS :
The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of this job, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, the above is intended only to describe the general nature of the job.
Management retains discretion to add or change duties of this position at any time.
Yamaha Motor Manufacturing Corporation of America is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.
Where required by state law and/or city ordinance; this employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.
Job Code: 9819038
FLSA Status: Non-Exempt
Summary
This role provides daily operational and administrative support to the Procurement Division, working closely with Purchasing, Quality Assurance, and other departments. It supports buyers, suppliers, material control, finance, and QA by coordinating purchasing activities, maintaining accurate records, and ensuring smooth communication.
Responsibilities
RESPONSIBILITIES :
- Tasks include generating, processing, analyzing data (daily, weekly, monthly) which may include part cost tracking by reason, supplier on-time delivery, request for quotation status, overall supplier performance.
- Handling PR/PO creation, updates, cancellations, and supplier correspondence
- Responding to internal and external inquiries
- Managing supplies, related accounts, and routine purchasing tasks
- Running, updating, generating, and maintaining reports across systems such as SAP, QAD, QPD, Smartsheet, YINSPIRE, PYMAC, Power BI, and Excel
- Supporting audits and quality documentation, including JSOX
- Helping reduce operational issues through consistent tracking and follow‑up.
- Overall, the role blends administrative work with core procurement and quality operations to keep processes accurate, compliant, and running smoothly.
- General Administrative Support
- Supply orders and inventory management.
- Meal orders and coordination for special events
- Email distribution list maintenance.
- Procurement Administrative Functions
- Daily RFQ report
- Cost registration report
- RFQ past-due monitoring and weekly tracking
- Administrative dashboard updates
- Ability to prepare materials and presentations using PowerPoint is necessary.
- Other responsibilities with the needs of the specific job and special projects as required.
QUALIFICATIONS :
- Must have good organization and communication skills.
- Experience in Purchasing and Materials preferred.
- MRP and BOM experience preferred.
- High school diploma or equivalent.
- 1-2 years administrative experience in a fast-paced manufacturing environment.
- Strong computer skills including Word, PowerPoint, Access, and Excel.
The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of this job, nor are they intended to be such a listing of the skills and abilities required to do the job. Rather, the above is intended only to describe the general nature of the job.
Management retains discretion to add or change duties of this position at any time.
Yamaha Motor Manufacturing Corporation of America is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, disability, religion, national origin, gender, gender identity, gender expression, marital status, sexual orientation, age, protected veteran status, or any other characteristic protected by law.
Where required by state law and/or city ordinance; this employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.