What are the responsibilities and job description for the Part-Time Events Coordinator 1 position at Yakima Valley College?
Description
Our Mission Statement:
As a federally designated Hispanic-serving Institution residing on the traditional homelands of the 14 Confederated Tribes and Bands of the Yakama Nation, Yakima Valley College cultivates equity and a culture of innovative and inclusive teaching and learning.Yakima Valley College serves all students holistically, supports all students’ learning goals, and fosters achievement within career and educational pathways.
We strengthen our communities by providing opportunities for personal enrichment, economic mobility, and sociocultural engagement.
Reporting to the Director of Auxiliary Services or designee, the Part-Time Events Coordinator 1 will provide support services to the Kaminski Conference Center. This position supports event coordination by assisting with communications, logistics, and limited technical support. The coordinator will triage incoming requests via phone, email, and walk-ins; conduct tours; assist in tracking requests; and provide front-line troubleshooting of multimedia and conferencing equipment. This role will also help maintain documentation, coordinate with support teams, and ensure users receive timely and professional assistance. While complex issues will be escalated to appropriate departments, this position plays a critical role in documenting requests and supporting an effective, customer-focused event experience.
The Part-Time Events Coordinator 1 is an in person, 60% full-time, classified position; the beginning salary is $1,879.20 a month. This position requires a flexible schedule with 96 total hours per month. The shift will include early mornings, weekends, and evenings for Kaminski Conference Center events.
Essential Tasks
- Review and prioritize facilities use/event/Kaminski Conference Center requests to ensure effective use of space and adherence to policies
- Identify common problems and refer complex technical issues to specialized staff as needed
- Confirm scheduled events and communicate with appropriate internal departments to coordinate services
- Inspect meeting areas before events and report any maintenance or setup needs
- Help manage inventory of expendable items and supplies for events
- Participate in quarterly coordination meetings and other duties as assigned
- Support or refer users with computer, AV, or conference system usage, including microphones, projectors, displays, and conferencing tools
- Assist in planning and coordinating support services for events, including single/multi-day conferences and workshops
- Support light troubleshooting using pre-determined methods and knowledge base articles for low risk technology or AV issues; escalate others as appropriate
- Provide tours of the Kaminski Conference Center and explain available multimedia equipment and services
- Answer inbound calls and respond to facility rental and event inquiries via email and phone
- Monitor and respond to Tier 1 scheduling and event support requests from the helpdesk or Auxiliary Services
- Use helpdesk ticketing system to accurately log inbound support requests and solutions
Qualifications
MINIMUM QUALIFICATIONS:
- High School diploma or equivalent.
- Two years of full-time clerical experience, OR
- Equivalent education/experience.
PREFERRED QUALIFICATIONS:
- An earned associate’s degree.
- Experience working in higher education.
PHYSICAL REQUIREMENTS:
- Requires the ability to lift, carry, push, and pull objects up to 50 pounds.
- Bending at the waist; kneeling and squatting/stooping; repetitive arm/hand movement (extending the hands and arms to seize, hold, and grasp).
- Reaching above shoulder level (including stretching upwards on tiptoe maintaining balance); and standing for long periods of time.
SCHEDULE:
- Will work some early mornings, nights, and weekends.
Supplemental Information
APPLICATION INSTRUCTIONS:
To apply for this position, you MUST submit a complete YVC Online Employment Application, and include the following REQUIRED attachments:
- A cover letter describing how you meet the qualifications of this position (a generic cover letter will not be accepted)
- A current resume (a resume will not substitute for the "work experience" section of the online application)
- Three (3) professional references(personal references do not count as professional)
- Unofficial transcripts for confirmation of degree(if minimum qualifications require a degree). The successful candidate will be required to submit official transcripts at time of hire.
- Certifications/Credentials as required for fulfillment of the minimum qualifications.
SUPPLEMENTAL INFORMATION:
Candidates invited for interviews may be required to complete a skills test.
Candidates may be subject to a Criminal History Background Check as a condition for consideration of employment.
"In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire."
Yakima Valley College does not discriminate against any person based on their race, color, creed, religion, national origin, sex, sexual orientation and/or gender identity, age, marital status, the presence of any sensory, mental or physical disability, the use of a trained dog guide or service animal by a person with a disability, honorably discharged veteran or military status, genetic information, or any other prohibited basis in admission, treatment, or participation in its programs, services and activities, or in employment. All inquiries regarding compliance should be directed to Alma Ramirez, Chief Human Resources Officer, Yakima Valley College, 1015 South 16th Avenue, Yakima, Washington, 98902; emailaramirez@yvcc.edu; telephone 509.574.4671.
Yakima Valley College's Annual Safety and Fire Report is available online at https://www.yvcc.edu/services/safety-security, containing mandated information about current campus policies concerning safety and security issues, required statistics, and other related information for the past three calendar years. To obtain a paper copy of the report, please call 509.574.4610.
Applicants with disabilities who require assistance with the recruitment process will be accommodated to the extent reasonably possible.
All positions are subject to funding.
Salary : $1,879 - $2,471