Purchasing Specialist

Xylem is a Fortune 500 global water solutions company dedicated to advancing sustainable impact and empowering the people who make water work every day. As a leading water technology company with 23,000 employees operating in over 150 countries, Xylem is at the forefront of addressing the world's most critical water challenges. We invite passionate individuals to join our team, dedicated to exceeding customer expectations through innovative and sustainable solutions.

We are seeking a Purchasing Specialist to support day-to-day purchasing operations by ensuring timely and accurate execution of purchasing activities. This role will partner closely with materials, operations, and procurement teams to drive purchasing efficiency, maintain system accuracy, and support supplier engagement. The ideal candidate will focus on transactional excellence, process adherence, and continuous improvement within the procure-to-pay cycle.

Key Responsibilities

• Execute purchase order (PO) creation, updates, and maintenance to support production and operational requirements.
• Collaborate with materials, operations, and procurement teams to ensure alignment on demand, priorities, and delivery expectations.
• Engage with suppliers to confirm order status, pricing, lead times, and delivery schedules.
• Monitor and manage open purchase orders to ensure on-time delivery and resolve discrepancies.
• Assist in resolving invoice discrepancies and support accurate three-way matching processes.
• Maintain accurate purchasing data within ERP systems, ensuring integrity of pricing, lead times, and supplier information.
• Support continuous improvement of purchasing processes, workflows, and system utilization.
• Identify and escalate supply risks, delays, or shortages that could impact operations.
• Ensure compliance with company procurement policies, procedures, and controls.
• Generate and provide regular updates and reporting on purchasing metrics and order status.
• Partner with procurement to support sourcing initiatives and supplier performance management as needed.
  
  

Qualifications

• Bachelor’s degree in Supply Chain Management, Business, or a related field (or equivalent experience).
• Experience in purchasing, procurement, or supply chain operations.
• Familiarity with ERP systems; experience with SAP S/4HANA and Coupa is strongly preferred.
• Strong organizational skills with attention to detail and accuracy in transactional processes.
• Effective communication and collaboration skills across cross-functional teams and suppliers.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Excel and data analysis.
• Continuous improvement mindset with a focus on process efficiency and execution.
  
  

The estimated salary range for this position is $80,000 to $90,000.   Starting pay is dependent on multiple factors, such as skills, experience and work location, and is not typically at the top of the range.  At Xylem we offer a competitive compensation package with a generous benefit package, including Medical, Dental, Vision plans, 401(k) with company contribution, paid time off, paid parental leave and tuition reimbursement.

Xylem does not provide visa sponsorship for this position.

Join the global Xylem team to be a part of innovative technology solutions transforming water usage, conservation, and re-use. Our products impact public utilities, industrial sectors, residential areas, and commercial buildings, with a commitment to providing smart metering, network technologies, and advanced analytics for water, electric, and gas utilities. Partner with us in creating a world where water challenges are met with ingenuity and dedication; where we recognize the power of inclusion and belonging in driving innovation and allowing us to compete more effectively around the world.

At Xylem, you'll not only contribute to solving water issues but also have the chance to make a difference through our paid Volunteer Program, Xylem Watermark. We prioritize our employees' well-being through inclusion and belonging as well as our Employee Resource Groups (ERG). Proud to be an Equal Employment Opportunity (including disability and veterans) and Affirmative Action workplace, Xylem fosters an inclusive environment free from discrimination or harassment.

 

Please note that the information in this job description outlines the general nature of the position and is not an exhaustive list of duties. Xylem is dedicated to providing reasonable accommodations to enable all employees to perform their essential job functions. We reserve the right to modify this job description and assign additional duties as needed. Embrace the opportunity to be part of Xylem's transformative journey in shaping the future of water technology! #XylemCareers #GlobalImpact #WaterInnovation