What are the responsibilities and job description for the Accounts Payable Specialist position at XL Industries Inc?
Reports to: Accounts Payable Manager
Location: “Hybrid – Based in California”
SUMMARY: XL Construction is seeking a detail-oriented and proactive Accounts Payable Specialist to support the day-to-day financial operations of a fast-paced, high-performing accounting team. This role is responsible for processing a high volume of vendor invoices, managing weekly check runs, reconciling vendor accounts, and ensuring timely and accurate financial transactions. The ideal candidate is a self-starter who thrives in a collaborative, deadline-driven environment and is committed to maintaining accuracy and accountability in all aspects of the AP process.
KEY RESPONSIBILITIES:
- Accurately process a high volume of invoices—approximately 1,000 to 1,200 per month
- Process weekly check runs, employee expense reports, and check requests
- Record and track preliminary notices received from subcontractors and lower-tier suppliers
- Review vendor statements and reconcile outstanding or past-due accounts
- Process and file annual 1099s in accordance with IRS requirements
- Support various accounting projects and initiatives as assigned
KNOWLEDGE, SKILLS, AND ABILITIES:
- Minimum 2 years of accounts payable experience required
- Experience in the construction industry is a plus
- Experience with Viewpoint Vista preferred but not required
- Strong attention to detail and a proactive, problem-solving mindset
- Ability to prioritize tasks and manage time in a fast-paced, deadline-driven environment
- Proficient in Microsoft Office (Outlook, Word, Excel)
- Strong organizational skills, professional demeanor, and a collaborative, team-oriented mindset
COMPENSATION & BENEFITS: In accordance with California’s pay transparency requirements, the base salary range for this position is $69,000 – $76,000 annually, depending on experience and qualifications. Total compensation may also include performance-based bonuses.
XL Construction offers a comprehensive benefits package, including:
- Medical, dental, and vision insurance
- 401(k) plan with company match
- Paid time off, holidays, and parental leave
- Career development and training opportunities
- A collaborative, high-performance culture rooted in purpose and integrity
Salary : $69,000 - $76,000