What are the responsibilities and job description for the Project Administrator position at XL Construction Corp.?
Are you an organized, proactive, and detail-loving administrative professional looking to grow your career in a new and exciting direction? Join XL Construction, one of the Bay Area’s most respected construction firms, and become the go-to administrative guru at our jobsites!
We’re looking for someone who thrives on keeping things running smoothly, coordinating documents, tracking project details, and supporting a variety of team members. If you’ve worked as an administrative assistant or office coordinator and want to move into a career where no two days are the same, this is your opportunity to jump into the world of construction.
What You’ll Be Doing:
You’ll be based on an active construction jobsite, helping make sure the entire project team is supported. You’ll be working directly with Project Managers, clients, vendors, and site staff, making sure everything from paperwork to logistics is handled professionally and efficiently.
You’ll be:
- Keeping project documents organized and up to date
- Helping collect electronic paperwork from subcontractors and vendors
- Preparing and submitting billing packages (don’t worry—we’ll train you!)
- Tracking payments and making sure all the forms are where they need to be
- Supporting daily jobsite operations like ordering supplies and coordinating deliveries
- Managing project setup, permits, and closeout documentation
- Jumping in wherever needed to keep things on track
Who You Are:
- You love creating order out of chaos and can juggle multiple tasks with grace
- You’re a natural communicator who’s comfortable talking to all types of people
- You enjoy working in a dynamic, fast-moving environment
- You’re tech-savvy and comfortable with Microsoft Office or Google Workspace
- You’re excited to learn about construction and grow with a company that invests in its people
- You have 3 years of experience in an admin, coordinator, or office support role (not necessarily in construction!)
Why This Role Rocks:
- You’ll be at the center of it all on the jobsite.
- You’ll get exposure to industry leading professionals and exciting, large-scale building projects
- We’ll train you in construction processes so you can grow your skills and career
- You’ll be part of a company with a great reputation, a collaborative culture, and tons of opportunity
Whether you're ready for a new challenge or simply curious about what construction life is all about, this is your door in. Come join us and be part of something you're proud to help build!