Leave Specialist

Job title: Leave Specialist II

Location: Hybrid – Tualatin, OR / Remote

Position Status: Full-time

Looking for a role where your work has real impact?

At Xenium HR, we’re on a mission to transform workplaces for the better. You’ll join a team of passionate HR, Payroll, and Benefits professionals working with small and medium-sized businesses across the Pacific Northwest. We support businesses with limited or no internal HR resources, as well as companies with internal HR staff seeking expertise and training. We’re known for building strong relationships with our clients, so we can help identify what their business really needs to transform and thrive.

What it’s like to work here:

Providing transformational services starts within our walls. We’re invested in creating a positive, rewarding experience with opportunities to learn, grow, advance, and shape the workplace. Xenium offers an inclusive work environment where employees can both make a difference and succeed. If you value authentic relationships, service excellence, diversity, equity, and inclusion—and want to work where everyone knows you and your name, Xenium may be the place for you.

How this role transforms workplaces:

• Administer and coordinate the full leave of absence process for client employees, ensuring accuracy, timely communication, and compliance across multiple states and leave programs.
• Act as the subject matter expert on federal, state, and local leave laws, including the interaction between overlapping regulations. Provide clear guidance to employees, HR Business Partners, and clients.
• Maintain and update leave documentation and tracking systems, including Frances, Monday boards, OSHA logs, and client records. Ensure all documentation is organized, complete, and saved appropriately.
• Review and determine leave eligibility, interpret medical certifications, approve leaves, and ensure legal notice requirements and internal service standards are met.
• Manage workers’ compensation claims from intake through closure, partnering with SAIF, supporting return-to-work efforts, handling payroll reporting, and assisting with audits.
• Support the Preferred Worker Program and ensure accurate reporting for workers' compensation policies and compliance requirements.
• Collaborate closely with HR team members and leadership to improve processes, enhance client experience, and ensure consistent workflows.
• Provide ongoing training and education to the HR team on leave procedures, legal updates, and best practices.
• Stay current on employment law changes and HR trends by attending workshops, seminars, and training.
• Demonstrate strong communication skills, a collaborative approach, and alignment with company values in all interactions.

Who you’ll work with:

This position works in close collaboration with the HR Business Partners, internal team members to support client needs, and directly with clients.

Required experience and skills:

• Equivalent combination of education and experience — typically three or more years of related HR, leave administration, or compliance experience
• Ability to perform all essential duties with or without reasonable accommodation
• Strong ability to meet performance expectations across all core responsibilities
• Demonstrated knowledge of leave laws, compliance practices, and HR processes
• Proven ability to apply knowledge and skills successfully in a fast-paced, compliance-driven environment

Preferred skills and certifications:

• SHRM-CP or PHR certification
• Certifications related to leave administration or workers’ compensation are a plus

Don’t meet every requirement? We’d still like to hear from you:

If you enjoy being part of a collaborative team, building relationships, and making a difference in workplaces, we encourage you to apply – even if you believe you don’t meet all of the requirements described. Studies have shown that individuals with marginalized identities are less likely to apply for jobs unless they meet every qualification in the job description. Our priority is finding the best candidate for the job, and we welcome candidates from all backgrounds. Xenium HR is an equal opportunity employer, promoting diversity and inclusion and offering a learning and team-focused environment.

Total compensation and salary range:

Our total rewards philosophy is centered around the whole person, including comprehensive health and financial benefits and life balance resources designed to support the passion, commitment, and energy that is vital to our team members.

Xenium HR is committed to providing a competitive compensation package. The starting salary for this role ranges from $64,000-$70,000/year based on skills/knowledge, years of experience, and ensuring pay equity within the organization. The hiring team will share more details regarding compensation based on your experience and location during the interview process.

Benefits:

Employer paid medical, dental, vision

FSA for health & dependent care

Life & Disability plans

Employee Assistance program

Wellness program

401k with match

Profit Sharing program

Paid time off

Paid holidays of your choice

Perks:

Flexible work arrangement with autonomy and trust

Caring leadership

Complimentary massages

½ day in summer 1x/month (June, July, August)

Tuition/educational assistance for under-grad degrees

Sabbatical and travel awards starting at 10 years

Professional development book clubs and cultural awareness & appreciation conversations

Regular training events

Peer Recognition & Reward program

Employee referral bonus

Business referral bonus

Monthly all-team meetings and team events

Community service

DEI and culture initiatives & teams

Discounts on Stoller wine

To learn more about the workplace culture at XeniumHR: