What are the responsibilities and job description for the Administrative Specialist position at Xavier University of Louisiana?
Posting Details
Posting Summary
Position Title
Administrative Specialist
FLSA
Exempt
Department
Office Of Academic Affairs
Job Summary
Xavier University of Louisiana is accepting applications for the open position of Administrative Specialist. This position performs daily administrative duties to support the Office of the Provost. Responsibilities include front desk operations, requisition processing, coordination of all calendars and meeting spaces that are under the purview of the Provost. Also serves as primary support for the Assistant Provost. AA/EOE
Minimum Qualifications
1. College degree.
2. Two years administrative office experience required.
3. Ability to organize duties efficiently with daily, frequent attention to detail.
4. Ability to maintain confidentiality in all matters.
Preferred Qualifications
1. Experience working in a university setting.
Special Requirements Summary
Work Hours
Full time
KSA's
Knowledge, Education, Experience, and Proficiencies
1. Strong interpersonal, oral and written communication skills.
2. Working knowledge of basic computer operations and applications.
3. Ability to establish work assignment priorities and perform duties without
2. Working knowledge of basic computer operations and applications.
3. Ability to establish work assignment priorities and perform duties without
immediate or constant supervision.
Essential Duties and Responsibilities
Essential Duties and Responsibilities Description
Front Desk Management
Responsible for greeting all visitors to the Office of the Provost and answering all incoming telephone calls. Manages calendar for all meeting spaces under the purview of the Provost Office. Maintain office supplies. Responsible for office mail pickup and distribution.
Essential Duties and Responsibilities Description
Support Assistant Provost
Work closely with Assistant Provost to manage and maintain the office via administrative and fiscal policies/procedures. Support committee work assignments and special projects assigned to the Assistant Provost. Process requisitions.
Essential Duties and Responsibilities Description
Special Projects
Serve as support for special projects which occur daily and/or periodically in
Serve as support for special projects which occur daily and/or periodically in
Academic Affairs.
Essential Duties and Responsibilities Description
Other Duties As Assigned
Perform other related duties and responsibilities as requested or required, whether or not
Perform other related duties and responsibilities as requested or required, whether or not
specifically mentioned in the job description.
Posting Detail Information
Posting Number
S507P
Number of Vacancies
1
Desired Start Date
10/01/2026
Position End Date (if temporary)
Posting Date
09/04/2026
Application Review Date
Closing Date
10/31/2026
Open Until Filled
No
Special Instructions to Applicants
Attach online only your resume, cover letter, and contact information for three references.
Quicklink for Posting
https://jobs.xula.edu/postings/3959
About Xavier
About Xavier
Founded in 1925 by Saint Katharine Drexel and the Sisters of the Blessed Sacrament, Xavier is the only Catholic Historically Black University in the United States. Located in New Orleans, the University strives to contribute to a more just and humane society by preparing its students to assume roles of leadership and service in a global society. Xavier prides itself in its diverse learning and teaching environment that incorporates a variety of educational practices, including research and service learning.
Salary : $37,099 - $50,782