All Saints Early Learning Center Site Director

Xavier Catholic Schools is searching for a Site Director the the Early Learning Center at All Saints Elementary and ELC!

This is a full-time position working 7:30-4:00 Monday through Friday (hours may vary based on staffing needs).

Position Summary: The Early Learning Center Site Director is to coordinate, budget, and manage the daily operation of the child care center/preschool and supervise employees following the Department of Human Services (HHS) and early childhood guidelines.

Faith & Mission Statement Commitment: Xavier Catholic Schools forms disciples unafraid to follow Jesus Christ. As part of this Christ-centered educational system the ELC Site Director helps build and support a professional culture rooted in Catholic values across all Xavier Schools

As a leader in a Catholic educational system, the Site Director is expected to model and promote the mission of forming disciples unafraid to follow Jesus Christ. The Site Director fosters a Christ-centered, respectful, and ethical work environment and upholds Catholic identity through every aspect of their leadership and decision making.

Essential Functions and Key Responsibilities: 

Mission, Leadership, and Community Relations

1. Articulate the center's mission to employees and other stakeholders and solicit support in realizing the mission
2. Use appropriate and effective techniques to encourage community and parent involvement
3. Represent the center in a professional, courteous, and positive manner at all times
4. Work closely with the principal regarding school registration, enrollment, the strategic plan, and Catholic Schools Week
5. Maintain regular communication with the principal
6. Actively recruit new families and conduct center tours

Professional Culture and Staff Relations

1. Foster a professional working environment with an emphasis on respect, confidentiality, and customer service; refrain from gossiping, criticizing, excessive socializing, and personal phone usage
2. Accept and respect differences in children, parents, and coworkers

Parent and Family Engagement

1. Maintain open, consistent, and effective communication with parents, providing parent education training, assistance, and support as needed
2. Coordinate center functions including conferences and family events

Operations and Program Management 

1. Coordinate center functions, including work schedules, daily activity plans, summer plans
2. Ensure that child-to-staff ratio is maintained at all times
3. Assist teaching staff to maintain required staff-to-child ratios
4. Implement policies and procedures
5. Monitor attendance and confirm the reason for absence
6. Oversee the cleanliness, order, and safety of the facility and outdoor areas
7. Provide timely response to emergency situations and deliver first aid in accordance with established procedures
8. Update staff and center handbooks, forms, website, and emergency plans

Human Resources and Staff Development

1. Notify Human Resources of any open staff positions
2. Lead the hiring process and orientation of all new staff
3. Manage tracking of all training as required by the State of Iowa, HHS, Archdiocese of Dubuque, and center-specific initiatives; follow up as necessary
4. Identify training needs to support the professional development of all child care staff
5. Attend professional development seminars to maintain understanding of current best practices
6. Provide accurate and meaningful annual performance evaluations for all child care staff

Compliance and Licensing

1. Maintain all necessary files for children and center employees per HHS requirements
2. Coordinate the annual licensing of the child care center with HHS
3. Maintain CACFP records, including required filing and reporting in compliance with program regulations

Financial Management and Administrative Oversight

1. Maintain accurate and timely billing and recordkeeping in line with XCS Business Office procedures
2. Deposit and record all payments in a timely manner according to XCS Business Office procedures
3. Prepare, distribute, and/or post necessary reports; analyze and adjust to ensure efficiency and timely responses
4. Order supplies and handle purchase order requests
5. Create and maintain an annual budget

These duties are not all-inclusive. Other duties may be assigned.

Qualifications:

Education and Experience: 

1. Bachelor's degree in Education with a concentration in Child Development or Early Childhood. Experience as a teacher and director or supervisory level is preferred
2. Approval from the HHS Licensing Department is required and all specified qualifications must be met. 
3. Knowledge and experience with implementing HHS rules and guidelines and state licensing requirements
4. Comprehensive knowledge and proven success implementing programs for children based on developmentally appropriate practices

Skills and Competencies: 

1. Ability to manage a budget 
2. Proficient with computer - Internet, Google, and Microsoft Office
3. Able to be discreet and maintain confidentiality
4. Professional verbal and written communication skills
5. Strong organizational skills
6. Attitude of helpfulness
7. Flexibility with changing priorities and processes
8. Maintain composure under pressure while handling common inquires, complaints, or identifying emergent situations
9. Demonstrated ability to work effectively both independently and collaboratively within a team
10. Practicing Catholic preferred

PHYSICAL/MENTAL DEMANDS:

While performing the duties of this job, the employee is required to maintain emotional control under stress. Work with frequent interruptions. Occasional prolonged and irregular hours, frequent standing, walking, talking, reaching, stooping, bending, kneeling, pushing, pulling, sitting, and listening. Lifts and moves items up to 50 pounds. 

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of a childcare role. Employees may be exposed to wet or messy conditions during activities such as outdoor play, art projects, toileting, or meal service. Work may also occur outdoors in varying weather conditions and in environments with elevated noise levels due to group activities and interactions with children. Employees may be required to attend occasional evening meetings and be able to complete computer work assigned related to training, documentation, and parent communication.

The physical demands and work environment characteristics described above are representative of the physical capabilities that must be met by an employee and the working conditions that an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.