Accounts Payable Spec

ESSENTIAL FUNCTIONS

• Process all company purchases for payment
• Verify that Purchase Order procedures are followed, goods have been received and vendor's invoices match the terms of the purchase order
• Input invoices as needed into the company's automated payable system
• Payment of invoices requires the individual to match all the proper documentation to the check issued by the payable system
• Process payments to vendors
• Ensure that all sales and use taxes are paid properly
• Capture all discounts on invoices
• Reconcile vendor statements

ADDITIONAL FUNCTIONS

·         Process all incoming and outgoing mail

·         Send out W-9 and or resale certificates

·         Process new vendor setup requests

·         Ensure 1099 compliance and assist with 1099 at year-end

·         Assist employees with issues on invoices and PCRD including GL Coding questions

·         Respond to vendor inquiries regarding invoices and payments

·         Help maintain accounting controls and processes

QUALIFICATIONS/KNOWLEDGE/SKILL/ABILITY

·         High school graduate or equivalent

·         Minimum of 2 years accounts payable experience using an automated payable system

·         Solid understanding of accounts payable procedures and responsibilities

·         Ability to analyze information contained in the payable documentation

·         Basic understanding of accounting principles

·         Able to maintain accounts payable files and solve discrepancies with vendors and company personnel

·         Basic typing skills and understanding of Excel and Word

·         Ability to operate a 10-key calculator by touch

·         Detailed oriented and able to manage multiple tasks

·         Strong customer service skills

PHYSICAL/ENVIRONMENTAL REQUIREMENTS

·         Use of various office equipment such as computer terminal, personal computer, telephone, calculator, copier, and automated mail machine.

·         Office environment requires professional dress and appearance.

·         Sit 6-8 hours

·         Use hand for fine manipulation

·         Walk/Stand 0-2 hours.

·         Lifting up to 25 pounds on an occasional basis.