What are the responsibilities and job description for the Office Manager/Bookkeeper position at WV Commercial LLC?
Office Manager / Bookkeeper for Commercial Real Estate Brokerage
Location: Charleston, WV — in-office position
Compensation: Based on experience
About the Position
We are seeking a dependable, organized Office Manager/Bookkeeper to handle bookkeeping, payroll, and daily office operations for a commercial real estate and property management business.
We’re looking for someone who takes ownership of the day-to-day details—keeping the books accurate, the office organized, and communication moving between management, tenants, and contractors.
Responsibilities
- Manage accounts payable and receivable, record payments, reconcile bank accounts, and maintain accurate financial records by property and entity.
- Process payroll and contractor payments, verify time records and approvals, and track labor costs by property.
- Prepare tenant invoices, track rent payments and outstanding balances, and coordinate follow-up with management.
- Maintain lease files and track rent increases, expiration dates, renewal deadlines, and insurance documentation.
- Communicate with tenants and vendors, coordinate maintenance requests, and follow up on outstanding items.
- Manage office correspondence, scheduling, supplies, and digital records.
- Provide administrative support for property management, leasing, and brokerage activities.
Qualifications
- Bookkeeping and payroll experience, including bank reconciliations and accounts payable and receivable.
- QuickBooks experience required. Yardi experience preferred, but not required.
- Proficiency with Excel, Word, and Outlook.
- Strong organization, attention to detail, and professional communication skills.
- Ability to handle confidential information, meet deadlines, and work independently.
- Willingness to learn new systems and improve office processes.
Commercial real estate or property management experience is preferred, but strong bookkeeping skills and a willingness to learn are essential.
To Apply
Submit your résumé and a brief introduction outlining your bookkeeping, payroll, and QuickBooks experience.
Pay: $15.00 - $20.00 per hour
Benefits:
- Paid time off
- Professional development assistance
Work Location: In person
Salary : $15 - $20