What are the responsibilities and job description for the Office manage/bookkeeper position at West Virginia Commercial, LLC?
Office Manager / Bookkeeper — Commercial Real Estate
Location: Charleston, WV — in-office position
Compensation: Based on experience
About the Position
We are seeking a dependable, organized Office Manager/Bookkeeper to handle bookkeeping, payroll, and daily office operations for a commercial real estate and property management business.
We’re looking for someone who takes ownership of the day-to-day details—keeping the books accurate, the office organized, and communication moving between management, tenants, and contractors.
Responsibilities
* Manage accounts payable and receivable, record payments, reconcile bank accounts, and maintain accurate financial records by property and entity.
* Process payroll and contractor payments, verify time records and approvals, and track labor costs by property.
* Prepare tenant invoices, track rent payments and outstanding balances, and coordinate follow-up with management.
* Maintain lease files and track rent increases, expiration dates, renewal deadlines, and insurance documentation.
* Communicate with tenants and vendors, coordinate maintenance requests, and follow up on outstanding items.
* Manage office correspondence, scheduling, supplies, and digital records.
* Provide administrative support for property management, leasing, and brokerage activities.
Qualifications
* Bookkeeping and payroll experience, including bank reconciliations and accounts payable and receivable.
* QuickBooks experience required.
* Yardi experience preferred, but not required.
* Proficiency with Excel, Word, and Outlook.
* Strong organization, attention to detail, and professional communication skills.
* Ability to handle confidential information, meet deadlines, and work independently.
* Willingness to learn new systems and improve office processes.
Commercial real estate or property management experience is preferred, but strong bookkeeping skills and a willingness to learn are essential.
To Apply
Submit your résumé and a brief introduction outlining your bookkeeping, payroll, and QuickBooks experience.