What are the responsibilities and job description for the Office Coordinator position at WT Group AEC?
Position Summary:
We are seeking a highly organized and detail oriented Office Coordinator to support daily administrative operations and ensure the office runs efficiently. This role is ideal for someone who thrives in a fast paced environment, demonstrates strong communication skills, and takes initiative in supporting both staff and leadership.
Key Responsibilities:
- Coordinate daily office operations, ensuring a smooth and efficient workflow
- Serve as the first point of contact for visitors, clients, and vendors
- Manage phone calls, emails, and general correspondence
- Maintain office supplies inventory and place orders as needed
- Assist with scheduling meetings, appointments, and conference rooms
- Support onboarding logistics for new hires (workspace setup, materials, etc.)
- Maintain organized filing systems (physical and electronic)
- Assist with basic administrative tasks as needed
- Coordinate with vendors and service providers
- Support special projects and administrative tasks as assigned
Qualifications:
- High school diploma required; associate or bachelor’s degree preferred
- 2 years of administrative or office support experience
- Strong organizational and multitasking skills
- Excellent verbal and written communication skills
- Proficiency in Microsoft Office (Word, Excel, Outlook)
- Ability to handle confidential information with discretion
- Positive attitude and strong customer service mindset
Preferred Skills:
- Familiarity with office management tools
Compensation & Benefits:
- Competitive salary based on experience
- Health, dental, vision insurance
- Paid time off, holidays
- 401(k) or other benefits