What are the responsibilities and job description for the Payroll & Benefits Administrator position at Wright-Hennepin Cooperative Electric Association?
Description
Wright-Hennepin Cooperative Electric Association is a member-owned, not-for-profit electric utility that provides power to rural Wright County and western Hennepin County. The cooperative has been a corporate citizen to the area since 1937 and currently serves more than 50,000 electric accounts.
Wright-Hennepin is one of the top performing electric cooperatives in the country! We consistently score in the top 10% in member satisfaction, financial management, safety, reliability, and employee engagement. Come join the best!
The Payroll & Benefits Administrator will ensure accurate and timely processing of the bi-weekly payroll processes, including employee deductions, commissions, withholdings, and time off balances. This role will also administer company benefits and ensure timely processing of benefit bills. Additionally, this role will manage and track leaves of absences, maintain employee records, and coordinate HR operational activities.
The Payroll & Benefits Administrator reports to the VP of Human Resources and is part of a small but might HR department supporting nearly 200 employees. This role also works closely with Finance/Accounting to ensure accurate and timely billing to benefit vendors and handles reconciliation of benefit payments.
Pay and Benefits
$30-40.00/hour. We also offer an annual bonus and spot awards. Benefits include medical, dental, HSA with employer contribution and very generous 401k company contribution.
Location
This will be a full-time in-office position located at WH Headquarters in Rockford, MN. Rockford is located on Hwy. 55, 15 minutes west of I-494.
Key Responsibilities
45% Payroll Processing
Administers the payroll process to ensure accurate and timely bi-weekly payroll, which includes supplemental pay, union dues, commissions, and duty time pay. Generates supplemental checks for child support agencies, loan repayments, garnishments, etc. Reconciles and sets up year end accrued time off liability. Enters payroll information and assists in the workers compensation payroll audit. Enters labor costs into the payroll system and makes appropriate distributions to the general ledger. Ensures accurate employee deductions. Enters annual pay increases, mid-cycle pay changes, and special payments. Sets up new hires and terminates employees in the HRIS.
25% Benefits Administration
Administers company benefits programs such as: healthcare, health savings accounts (HSA), flexible spending account (FSA), dental, life insurance, disability, and retirement plans. Communicates benefit information to employees, enrolls employees and processes changes to their status, maintains employee benefits files, investigates and resolves problems with benefits plan carriers and/or service providers. Processes employee terminations related to benefits including COBRA continuation, life insurance conversion, and 401k account administration. Reviews and approves monthly invoices from insurance providers. Responds to employee questions regarding health and welfare benefit programs, retirement plans, paid time off policies, etc. Manages monthly benefit billing processes and ensures all benefit vendors are paid accordingly.
20% Leave of Absence Administration
Manages leaves of absence under FMLA, MN PFML, ADA and other federal or state regulations. Meets with employees regarding LOA requests to ensure a thorough understanding of leave of absence policies and procedures. Processes and sends eligibility letters. Maintains and reviews leave of absence/FLMA reports. Sends communication regarding leave status and expected return to work. Engages with employees requesting ADA accommodations. Accurately and thoroughly documents leave processes.
10% Employee Data and Records Management
Maintains employee records for personnel records, benefits records, I-9 forms, payroll records, OSHA/workers compensation records, and employee loan files. Ensures confidentiality and limited access according to procedure. Audits and verifies accuracy of all employee change requests.
Requirements
Education and Experience
- High school education or equivalent
- 3 years of payroll or benefits administration experience
- Previous experience with payroll processing as well as a strong understanding of local, state and federal payroll regulations including wage and hour, withholdings and garnishments
- Previous experience administering FMLA, leave of absence, ADA accommodations, or workers compensation
Licenses/Certificates
- HR or payroll certification preferred
Knowledge, Skills and Abilities
- Knowledge of employment laws including Equal Employment Opportunity (EEO), Americans with Disabilities Act (ADA), FMLA, Workers’ Compensation, and COBRA
- Experience working with payroll software programs, preferably Paylocity
- Able to keep privileged information confidential
- Knowledge of payroll and accounting principles
- Strong MS Excel aptitude
- Detail oriented
- Good communication skills
- Strong process improvement skills
Salary : $30 - $40