Office Administrator

We are seeking a highly organized and proactive Office Administrator to join our dynamic team. In this role, you will be responsible for managing daily office operations, providing exceptional customer service, and supporting administrative functions across various departments. The ideal candidate will possess strong office management skills, demonstrate excellent communication abilities, and have experience with a variety of administrative tools and systems. This position offers an opportunity to contribute to a professional environment where efficiency, organization, and customer support are paramount. 30 hours per week, will lead to full time by end of year. Temp to hire Offering $22-25/hr. Located in Huntington Beach, CA

Responsibilities

• Serve as the front desk receptionist, greeting visitors and managing incoming calls through multi-line phone systems with professionalism and courtesy.
• Handle all clerical tasks including data entry, filing, proofreading, and maintaining accurate records.
• Utilize software such as Microsoft Office Suite (Word, Excel, Outlook)
• Perform bookkeeping duties using QuickBooks or similar accounting software to support basic financial recordkeeping.
• Provide exceptional customer service by addressing inquiries via phone or email promptly and professionally.
• Assist with office management duties such as ordering supplies, maintaining office equipment, and ensuring a clean and organized workspace.
• Maintain confidentiality of sensitive information while ensuring compliance with company policies.
• Support Human Resources and Accounting when required.

Requirements

• Proven experience in office administration or clerical roles with a minimum of 1 year.
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills.
• Familiarity with accounting software is highly desirable.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Exceptional phone etiquette and customer service skills across diverse audiences.
• Attention to detail in proofreading documents and maintaining accurate records.
• Ability to adapt quickly in a fast-paced environment while demonstrating professionalism. This position is an integral part of our organization that ensures smooth daily operations while supporting our commitment to excellent service delivery. We welcome candidates who are motivated to contribute their administrative expertise within a collaborative team environment.