What are the responsibilities and job description for the Executive/Marketing Assistant position at Worthy Insurance Group, LLC?
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Free food & snacks
- Health insurance
- Paid time off
- Vision insurance
Executive Assistant
We are seeking a highly organized, detail-oriented Executive Assistant with a positive attitude and a passion for multitasking in a fast-paced environment. The ideal candidate thrives on variety, enjoys staying active throughout the day, and excels in managing diverse responsibilities, from social media management and specialized marketing projects to event coordination and running errands.
Who We Are:
Worthy Insurance focuses on providing creative insurance solutions to the healthcare, social service, and real estate industries. Taking care of people and their businesses while protecting their livelihoods and assets is at the core of what we do. We work hard, but we love to have fun!
Worthy employees enjoy:
- Generous Paid Time Off
- 401k with company match
- Health, Dental, and Vision Insurance
- Gym Membership-onsite Skokie only
- Insurance education bonus program
- Paid Time Off for Volunteering
Key Responsibilities:
- Project Management: Track timelines and deliverables for multiple projects, ensuring deadlines are met.
- Vendor Coordination: Work with our 3rd party vendors and service providers to fulfill various business and personal needs.
- Cross-Team Collaboration: Act as a liaison between the executive and other departments to ensure smooth communication
- Expense Tracking: Manage and submit expense reports, ensuring accuracy and compliance with policies.
- Event Coordination: Assist in planning and executing company events, both virtual and in-person. Design/create brochures, fliers, other marketing materials for events.
- Client Gifts: Research, source, and personalize gifts for clients to align with brand values.
- Social Media Oversight: Create meaningful content for posting, engage in client pages.
- Conference Coordination: Manage conference entry, travel arrangements, pre-conference preparation, post-conference follow up.
- Document Preparation: Draft, edit, and proofread correspondence, presentations, and reports along with scanning and emailing documentation requested from clients.
- Office Management: Ensure office supplies are stocked and equipment is functional, office runs smoothly.
- Errand Running: Handle tasks such as picking up supplies, dropping off packages, and other personal requests.
-
Admin duties: additional administrative duties
- Secondary phone and front desk coverage
- Pick up, sort and deliver mail to appropriate parties
- Ordering office supplies
- Perform other duties as needed
Requirements
- Microsoft Office (Advanced Excel, Proficient Word, PowerPoint, and Outlook.)
- Background with Canva, Adobe, Foxit, along with Social Media platforms
- Must have the ability to communicate accurately and clearly both verbally and in writing with a pleasant telephone manner.
- Must have superior organizational skills and accuracy.
- Positive, friendly attitude.
Salary : $55,000 - $65,000