Executive & Marketing Operations Assistant

Executive & Marketing Operations Assistant

At WingXpand®

Locations:

Chicago (Schaumburg), IL

‍Type

Full-Time | Open 1/5/26 | Close 1/19/26

About WingXpand

WingXpand is Expanding What’s Possible™ with Autonomous Systems with our 8ft smart plane that expands from a backpack to help farmers grow more yield, public safety crews respond to disasters faster, and keep soldiers safe.

We’re a rapidly growing startup that is creating the future of smart, connected, robotics. We want you to play a key role in our journey!

Position Description

WingXpand is seeking a trusted and detail-oriented Executive & Marketing Operations Assistant to support senior leadership and keep daily operations running smoothly. This role manages executive communications, supports office operations, and assists with marketing coordination and content posting. The ideal candidate is highly organized, exercises strong discretion, and is comfortable handling a wide range of administrative and operational tasks in a fast-moving startup environment.

Key Responsibilities

Executive & Administrative Support

• Actively manage executive email inboxes, calendars, scheduling, and follow-ups.
• Handle sensitive and confidential information with discretion and professionalism.
• Prepare correspondence, documents, and internal materials as needed.
• Track action items and help ensure priorities move forward.
  
  

Office Operations & General Support

• Handle general office tasks and odd jobs to support daily operations.
• Coordinate office logistics, supplies, vendors, and basic facilities needs.
• Support travel planning, meeting logistics, and on-site coordination.
• Serve as a reliable point of contact for internal and external communications.
  
  

Business, Presentation & Marketing Support

• Create, edit, and maintain PowerPoint presentations for leadership and external use.
• Assist with Excel spreadsheets and business development tasks, like generating customer quotes
• Support social media posting and basic content coordination.
• Assist with marketing, communications, and brand-support tasks as needed.
  
  

‍

Qualifications

• Experience in an Executive Assistant, Administrative, Operations, marketing, communications, or similar role.
• Strong organizational skills with the ability to manage multiple priorities independently.
• High level of discretion and professionalism when handling sensitive information.
• Proficiency with Microsoft Outlook, Excel, and PowerPoint.
• Clear written and verbal communication skills.
• Comfortable working in a dynamic, fast-paced environment.
  
  

Additional Qualifications

• Experience supporting executives in a startup, technology, or defense-related environment.
• Familiarity with social media platforms and creating basic marketing materials.
• Strong attention to detail and follow-through.
• Willingness to take initiative and handle a wide variety of tasks.
  
  

What Else You Need To Know

To conform to U.S. Government aerospace technology export regulations, applicant must be a 'U.S. Person' (U.S. Citizen or a Permanent Resident/Green Card Holder).

We offer a competitive package based on level of experience, including the possibility of WingXpand stock options and advancement opportunities as the company expands.

If you are a self-motivated, results-driven individual with a passion for innovation and technology, we want to hear from you! Apply today and join us on the journey of expanding what’s possible with aerial intelligence for those that keep our world running!

Please apply with your resume and / or CV explaining why you are the perfect candidate for this role.