What are the responsibilities and job description for the Project Coordinator position at Workscapes, Inc.?
Overview
Workscapes is a high-energy, full-service MillerKnoll Certified dealership providing innovative solutions in furniture, architectural products, space planning, and flooring. We pride ourselves on exceptional service, fueled by collaboration, creativity, and a strong company culture. The Project Coordinator is a vital part of our team, responsible for managing the full order fulfillment cycle—from initial order entry to final project completion. This dynamic, fast-paced role demands keen attention to detail, strong communication, and top-notch organizational skills. Success in this role requires the ability to juggle multiple priorities, adapt quickly, and confidently navigate a variety of digital platforms.
Key Responsibilities
- Coordinate input from internal team members to generate, format, and send accurate client proposals.
- Review, organize, and prepare all required documentation to ensure precise and timely order entry.
- Source and procure project materials, coordinating timely delivery and installation logistics.
- Monitor project progress, troubleshoot issues, and manage punch list resolution to ensure successful, on-time completion.
- Serve as a key point of contact, communicating directly with vendor partners and clients while supporting internal teams throughout the project lifecycle.
- Investigate and reconcile discrepancies across purchase orders, vendor acknowledgments, and invoices.
- Resolve material-related issues, including product discrepancies, shortages, damages, and quality concerns.
- Track material orders proactively, identify potential delays, and escalate concerns to Sales and Project Managers as needed.
- Ensure compliance with departmental policies, procedures, and industry standards.
Qualifications
- Minimum of two years’ experience in a fast-paced, multi-tasking, detail-oriented administrative position
- Associate degree or equivalent experience in business, interior design or another related field.
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook
- Excellent verbal and written communication skills
- Excellent time management, organizational skills, and attention to detail