Real Estate Assistant (Licensed)

Real Estate Assistant – Portland, OR

Job Summary

I’m seeking a detail-oriented, proactive Real Estate Assistant to support myself as a top producing real estate agent in Portland, Oregon. Ideal for someone who thrives in a fast-paced environment, is tech-savvy, well-organized, and dedicated to client service. You will assist with all aspects of transaction coordination, marketing, client care, and day-to-day operations to help grow the business and deliver a top-tier experience. This position would obtain per traction bonuses and EOY bonuses based on performance.

Key Responsibilities

🏡 Transaction & Client Support:

• Perform high-level support for the agent across tasks and client needs.
• Conduct property searches, compile listings, send them to clients, and coordinate property showings.
• Schedule and attend inspections, collect bids, attend appraisals, walk-throughs, and related appointments.
• Monitor transaction timelines and deadlines, including contingencies, financing, and closing dates.
• Assist with follow-ups on warm and old leads via Follow Up Boss (FUB), including lead nurturing and drip campaigns.
• Draft and submit offers, repair addendums, counteroffers, and ensure accuracy in documentation.
• Coordinate with clients, lenders, title companies, and vendors for smooth transaction flow.

📈 Marketing & Client Engagement:

• Send thank-you cards, anniversary cards, and maintain client relationships.
• Help plan, execute, and manage client events and appreciation parties.
• Create weekly social media content (minimum one post per week) and handle flyers for mailers and open houses.

⚙️ Systems, Tools & Administration:

• Use Follow Up Boss for CRM tasks: entering data, tracking leads, and activity workflows.
• Share calendar schedules, manage appointments, block time, and send reminders.
• Ensure files are updated in compliance with Oregon Real Estate Commission rules and document retention standards.
• Maintain local databases (contractors, inspectors, lenders, referral partners).

Qualifications

Required:

• Active real estate license in Oregon; Washington license a plus.
• Must possess current drivers license and a vehicle.
• Experience with transaction coordination or real estate support (agency or brokerage environment).
• Knowledge of local regulations and Oregon Real Estate Commission transaction requirements.
• Proficiency with CRM systems (especially Follow Up Boss), calendar tools, email, and Microsoft Office or Google Workspace.
• Excellent written and verbal communication skills.
• Organized, detail‑oriented, able to manage multiple tasks and timelines simultaneously.
• Professional demeanor with strong interpersonal skills for client care and referral partner outreach.

Preferred:

• Background in Marketing or Outside Sales.
• Experience creating marketing collateral and managing social media accounts.

Working Conditions

• Primarily in-person work based in Portland with occasional work-from-home flexibility.

• Must be available for weekend showings, open houses, and client events as needed.