Payroll Analyst

The Payroll Analyst is responsible for ensuring accurate and timely processing of payroll, maintaining compliance with applicable laws and regulations, and supporting payroll-related reporting and analysis. This role partners closely with HR, Finance, and external vendors to resolve payroll issues and improve processes.

Qualifications:

Minimum Education and/or Experience: High school diploma or equivalent required. Minimum of three to five (3-5) years of payroll processing experience. Experience with HR Information Management systems required: HR Cloud systems such as UKG (Pro & WFM), Oracle Fusion, Workday, or PeopleSoft preferred. Experience in processing multi-state payrolls. Knowledge in payroll laws and understanding of federal, state, and local taxes.

Responsibilities:

(Other duties may be assigned)

· Process and review multi-state payrolls on a regular cycle (weekly, bi-weekly, for US and weekly and semi-monthly for Canada).

· Audit payroll data for accuracy, including earnings, deductions, taxes, and timekeeping inputs.

· Ensure compliance with federal, state, and local payroll tax regulations.

· Reconcile payroll reports, general ledger accounts, and benefit deductions.

· Investigate and resolve payroll discrepancies, employee inquiries, and system issues.

· Maintain and update employee payroll records in the HRIS/payroll system (e.g., UKG, Oracle, ADP).

· Prepare and analyze payroll reports for internal stakeholders, Finance, and auditors.

· Support year-end activities, including W-2 processing and audits.

· Assist with payroll system implementations, upgrades, and process improvements.

· Collaborate with HR on changes related to compensation, benefits, and employee status.

· Ensure proper documentation and adherence to internal controls and audit requirements.

· Processes payroll distribution, direct deposits, retroactive payments, voluntary payroll deductions, and identifies and researches exceptions

· Researches, analyzes, and resolves payroll related issues or questions from employees and other internal staff

· Receives and responds to pay related inquiries and collects emails from multiple locations that time sheets are ready to pull from time management system for processing

· Makes adjustments to amounts paid including overtime, vacation, sick, bonuses, garnishments, short-term disability; and maintains garnishments in payroll database

· Responds to queries from garnishment agencies and issues and records adjustments to pay related to previous errors or retroactive increases

· Compiles statistical reports, statements, and summaries related to pay and submits them to appropriate departments

· Processes manual checks, voids, stop payments, and direct deposit reversals, as needed

Language Skills: Ability to read and comprehend documents such as safety rules, operating instructions, and procedure manuals. Ability to write simple correspondence and routine reports. Ability to effectively present information in one-on-one and small groups of customers and other employees of the organization.

Critical Thinking / Reasoning Ability: Ability to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations

Decision Making Authority: Ongoing supervision is provided on an “as needed” basis. Some independent judgement is necessary to select and apply the most appropriate of available procedures.

Additional knowledge and skills:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

# Knowledge and Skills B I A

1 Proficient in Microsoft tools; Word, Excel, PowerPoint, and Outlook ☐ ☒ ☐

2 Experience with HR Cloud systems such as Oracle Fusion, Workday, or PeopleSoft ☐ ☐ ☒

3 Strong oral, written, and interpersonal skills ☐ ☐ ☒

4 Strong analytic and problem-solving skills ☐ ☐ ☒