Document Control Specialist

The Document Control Supervisor is part of the WCD Quality Assurance team

Essential Duties and Responsibilities:

• Develop, implement, and maintain the company’s document control system for policies, procedures, forms, SOPs, and work instructions.
• Ensure documents are reviewed, approved, issued, and archived according to company and regulatory requirements.
• Maintaining version controls and prevents use of obsolete documents.
• Track document changes and maintain revision histories.
• Ensure documentation meets the requirements of applicable standards (e.g., SQF, HACCP, FSMA, FDA, USDA).
• Support internal and external audits by retrieving, organizing, and presenting documentation.
• Ensure proper retention and disposal of records according to legal and regulatory timelines.
• Distribute controlled documents to relevant departments and ensure staff are trained on updates.
• Assist in developing and maintaining document control training materials.
• Communicate changes to procedures or policies in a timely and effective manner.
• Maintain both physical and electronic filing systems for records, logs, and certificates.
• Verify completeness and accuracy of production, quality, and food safety records.
• Participate in system reviews to identify opportunities for process and efficiency improvements.
• Recommend enhancements to document control procedures to meet evolving regulatory and operational needs.
• Other tasks as assigned

Education and/or Experience:

• Associate or bachelor’s degree in food science, Quality Assurance, Business Administration, or related field preferred.
• 2–4 years of document control experience, preferably in a food manufacturing or regulated industry.
• Knowledge of food industry regulations and certification programs (SQF, BRCGS, HACCP, FSMA).
• Strong attention to detail and organizational skills.
• Proficiency in Microsoft Office Suite and document control software.
• Ability to manage multiple priorities under tight deadlines.

Additional Comments:

• Assure that Minimum Vendor GMP and Food Safety Requirements are met
• Conduct internal audits of Kitchen operations and maintain 3rd party audit preparedness
• Conducts timely investigations of all customer store complaints
• Point of contact for all regulatory agencies, including but not limited to FDA, USDA, State, County and City Health inspectors.

Computer Skills:

• Strong computer skills required; with knowledge in MS Office, Excel and WMS system literacy
• SAP
• WMS/Gold system literacy

Reasoning Ability:

· Must be able to interact with all levels of management and have excellent written and verbal communication skills. Must be able to manage and lead a diverse workforce.

Physical Requirements and Working Conditions:

· The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

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Job Types: Full-time, Temp-to-hire

Pay: $70,000.00 - $80,000.00 per hour

Work Location: In person

Salary : $70,000 - $80,000