Real Estate Administrative Assistant

Position: Real Estate Administrative Assistant

Position Type: Permanent

Location: Livingston, NJ (remote on Fridays)

Hours: Flexible to either 8:30am – 4:30pm or 9am – 5pm

Salary: $60,000 – $70,000/year

We are seeking an experienced Real Estate Administrative Assistant to work for an established real estate firm in Livingston, NJ. The person selected for this role will be energetic, hard-working, and detailed-oriented. The best candidate for this position is someone who has a proven track record of great organizational and follow-through skills, and the ability to manage multiple projects simultaneously. This position requires someone who is a quick learner, a team player, self-motivated and proficient with Microsoft Office.

What you will be doing:

· Perform background checks and onboard new residents.

· Prepare new leases and lease renewals (electronically via Rent Manager)

· Prepare notices to and correspondence with residents.

· Respond to new tenant inquiries for rentals.

· Respond to miscellaneous resident inquiries.

· Track resident renter’s insurance policies and pet registrations/licenses to ensure they remain current.

· Liaise with company’s law firm to process / track landlord-tenant filings.

· Track rent receivables; assist with follow-up communications.

· Keep online advertising current & relevant (i.e., Apartments.com, Zillow, etc.)

· Assist with supply and appliance orders.

· Assist with interactions with utility companies, government agencies and vendors.

· Work on various one-off projects and initiatives (i.e. grant applications, expense reviews, etc.)

· Assist with general in-office property management responsibilities.

· Deposit rent payments using check scanning machine and, occasionally, in-person at the local Livingston bank branch.

· Make periodic trips to the Livingston Post Office (1-2 times per week).

· Perform other administrative duties as assigned to support the overall operations of the office.

What experience we are looking for:

· 5 years of Administrative Assistant supporting departments or team.

· 1-2 years of real estate-related experience is a plus, but not a requirement.

· Familiarity with real estate terminology and industry practices is a plus but not a requirement.

· Strong communication and interpersonal skills, with a customer-focused approach.

· Strong knowledge of Microsoft Office suite (Outlook, Word, Excel, PowerPoint).

· Knowledge of Rent Manager software is a big plus but not a requirement.

· Attention to detail and the ability to maintain accurate records.

· Self-driven with a strong sense of urgency.

· Excellent organizational and time management skills with the ability to prioritize tasks and meet deadlines.

· Ability to see tasks and projects through completion.

· Result oriented and an independent thinker.

Final compensation will be determined based on factors such as experience, skills, and qualifications. Benefits include PTO and holiday pay.

WorkDynamX and our Client are Equal Opportunity Employers.