Development Coordinator

The Development Coordinator is responsible for assisting the Director of Development in all aspects of 
development and fund-raising including the annual fund, fundraising events, planned giving, and capital 
campaigns.  S/he works with volunteers of events and assists with the overall coordination of the development 
office.  The Development Coordinator works closely with the Director of Development, the Head of School, 
and the Business Manager.  

DUTIES 
➢ Assist the Director of Development with the design, implementation, management, and evaluation of 
all fundraising activities including events, annual giving, planned giving, endowment and capital 
campaigns, alumni giving, special projects, and other school-related solicitations. 
➢ Assist with the facilitation of the annual Gala, Christmas Bazaar and Alumni events.  
➢ Schedule and maintain communication with speakers, auctioneers, vendors and volunteers. 
➢ Monitor event timelines and verify that event is within parameters. 
➢ Create and maintain office systems to support all Development projects and operations. 
➢ Oversee the coordination of parent volunteer recruitment and appreciation activities.  
➢ Assist the Director of Development with the creation of public relations materials/brochures to 
support annual giving, planned giving, alumni giving programs, and donor recognition, as well as 
publications for events (i.e. programs, brochures, advertisements, etc.) 
➢ Organize and participate in meetings with volunteers. 
➢ Arrange food and beverage, order supplies and events signage. 
➢ Assist with the preparation of budgets and coordinating financial reports to the Board of Trustees. 
➢ Oversee communication and promotional plans for annual school events.   
➢ Maintain and update the development links on the school’s website as needed.    
➢ Manage the Accounts Payable and Accounts Receivable for the Development Office. 
➢ Manage online fundraising and auction software. 
➢ Conduct post-event evaluations for determination of success. 
➢ Assist Director of Development as needed. 

QUALIFICATIONS 
• Associates Degree in Business or associated field or 
• High School Diploma with 3 years minimum experience. 
• Prior experience in event planning or fundraising preferred. 
• Knowledge of event planning, public relations and marketing principles and practices. 
• Excellent computer application skills. 
• Great organizational skills; ability to prioritize, multi-task projects with equal priority and anticipate 
work. 
• Ability to meet deadlines. 
• Able to direct and manage others. 
• Ability to respond to sensitive matters and/or situations with discretion, tact, and confidentiality. 
• Excellent written and oral communications. 
• Self-motivation. 
• Analytical skills and aptitude for problem solving. 
• Excellent interpersonal and teamwork skills. 

WORK ENVIRONMENT 
The work characteristics described here are representative of those an employee encounters while performing 
the essential functions of this job.  Reasonable accommodations may be made to enable individuals with 
disabilities to perform the essential functions. 
❖ Noise level in the work environment is usually moderate. 
❖ Business casual environment. 
❖ Employee will be expected to work weekends/evenings as needed for fundraising events.  
❖ Positive attitudes. 
❖ High volume environment where personal accountability is encouraged and reinforced. 

PHYSICAL DEMANDS 
The physical demands described here are representative of those that must be met by an employee to 
successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable 
individuals with disabilities to perform the essential functions: 
While performing the duties of this job, the employee is regularly required to sit and use hands to finger, focus 
vision, handle or feel.  The employee is frequently required to talk or hear.  The employee is occasionally 
required to walk; reach with hands and arms and stoop, kneel, crouch, or crawl.  Employee may occasionally lift 
and/or move up to 25 pounds.