Controller / Accounting Manager

Company Description

WOOTEN DEVELOPMENT COMPANY is a family run real estate management and development company headquartered in Goldsboro, North Carolina. With a strong presence in the region, the company is dedicated to delivering high-quality commercial real estate solutions.

Position Overview

This is a full-time, on-site role for a Controller / Accounting Manager, based in Goldsboro, NC. This person is responsible for leading all accounting operations for Wooten Development Company and its affiliates, ensuring timely and accurate financial reporting, effective cash management, and compliance with company policies and regulatory requirements. This position manages accounts payable (AP), accounts receivable (AR), payroll, and monthly/annual financial close processes, and acts as a resource for business analysis and special projects.

Key Responsibilities

Daily Responsibilities

• Prepare and review daily cash reports for Wooten, Atlas, and affiliated LLCs.
• Supervise the preparation of daily cash, troubleshoot discrepancies, and promptly notify management of any issues.

Weekly Responsibilities

• Review check requests for accuracy and ensure correct coding.
• Manage AP and AR personnel, ensuring workload is maintained and providing assistance as needed.
• Oversee timely updates of the General Ledger, Accounts Payable, and Accounts Receivable.
• Troubleshoot and resolve daily paperwork issues within AP and AR.
• Process weekly payroll via ADP.
• Review employment deductions and café items.
• Administer 401(k) plan, including weekly transfers of withholdings and company match.
• Review general ledger entries related to payroll transactions.

Monthly Responsibilities

• Reconcile all bank accounts for Wooten, Atlas, and affiliated LLCs.
• Periodically verify balances of selected asset and liability general ledger accounts to supporting documentation.
• Review and reconcile tenant clearing accounts and post monthly recurring entries.
• Maintain and update loan information and produce monthly loan schedule.
• Review general ledger and financial statements for reasonableness, comparing results to prior 12 periods.
• Prepare and distribute monthly financial statements to company management.
• Perform special projects, ROI, and ratio analysis as needed.
• Maintain and update fixed asset accounts.
• Review accounting for tenant move-ins, move-outs, and terminations.
• Review tenant monthly charges and reconcile AR to rent rolls and deposits.
• Review maintenance reports, as necessary.

Annual Responsibilities

• Prepare work papers and trial balances for external CPA firm review.
• Maintain group health and disability benefits administration.
• Prepare and mail year-end property tax, insurance, and CAM reconciliations and billings.
• Prepare and distribute 1099s and personal property tax returns.
• Provide W-2s to employees from ADP.

Other Duties

• Work with management to resolve P&L and other financial issues.
• Collaborate with banks and prepare requested accounting information and reports.
• Coordinate with IT on network and computer issues.
• Open and close office as needed.

Qualifications

• Bachelor’s degree in Accounting, Finance, or related field required.
• Prefer 5 years of experience in accounting/finance, preferably in real estate or property management.
• Proven experience in managing AP, AR, payroll, monthly/annual closing, and financial reporting.
• Strong analytical, organizational, and problem-solving skills.
• Proficiency with accounting software (e.g., Microsoft D365, QuickBooks, SAP, or similar).
• Excellent communication and leadership skills.
• High attention to detail and accuracy.

Preferred Skills

• Experience with ADP payroll systems.
• Familiarity with 401(k) plan administration.
• Knowledge of property management accounting and tenant accounting processes.
• Ability to manage and direct small teams.