What are the responsibilities and job description for the Receptionist position at Woods Accounting Services, PC?
Job Summary
We are seeking an energetic and highly organized Receptionist to be the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and ensuring smooth administrative workflows. The ideal candidate will possess excellent communication skills, technical proficiency, and a proactive attitude to support daily office functions and enhance client experiences. This paid position offers a dynamic environment where your organizational talents and positive energy will make a meaningful impact.
Responsibilities
- Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
- Manage multi-line phone systems, directing calls efficiently and professionally
- Handle incoming correspondence, including emails and mail, with accuracy and timeliness
- Maintain organized filing systems, data entry records, and office documentation
- Assist with calendar management, scheduling appointments, and coordinating meetings
- Support office management tasks such as ordering supplies and maintaining office equipment
- Utilize productivity software like Microsoft Office (Word, Excel) and QuickBooks for various administrative duties
- Provide exceptional customer support by addressing inquiries and resolving issues courteously
- Perform clerical tasks including proofreading documents, managing spreadsheets, and preparing reports
- Ensure proper phone etiquette is maintained at all times to uphold a professional image
Skills
- Strong computer literacy with proficiency in Microsoft Office Suite, spreadsheets, and data entry software
- Experience with QuickBooks or similar accounting software is preferred
- Excellent organizational skills with the ability to multitask effectively in a fast-paced environment
- Demonstrated experience in office management, clerical work, or front desk roles
- Exceptional communication skills—both verbal and written—along with professional phone etiquette
- Ability to manage time efficiently while handling multiple responsibilities simultaneously
- Technical proficiency in using multi-line phone systems and office productivity tools
- Attention to detail for proofreading documents and maintaining accurate records
- Prior experience in customer service or administrative support roles enhances effectiveness in this position
Pay: From $12.00 per hour
Work Location: In person
Salary : $12