What are the responsibilities and job description for the Accounts Payable Specialist position at Woodhaven?
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Allegria Nursing & Rehabilitation Center of Port Jefferson is a resident-centered skilled nursing facility dedicated to delivering high-quality care with compassion and integrity. We understand that strong financial operations directly support our ability to provide exceptional resident care, and we’re seeking a seasoned Accounts Payable Specialist to support our growing team.
Our Accounts Payable Specialist will be responsible for managing the accounts payable process for two (2) skilled nursing facilities, in Nassau & Suffolk County, ensuring timely and accurate payments, maintaining strong vendor relationships, and supporting facility leadership with critical financial information. The ideal candidate will have 5 years of AP experience, be an expert in Microsoft Excel, possess QuickBooks proficiency, and excel in delivering customer service in a fast-paced, multi-location environment.
Responsibilities
Port Jefferson Station, NY
Allegria Nursing & Rehabilitation Center of Port Jefferson is a resident-centered skilled nursing facility dedicated to delivering high-quality care with compassion and integrity. We understand that strong financial operations directly support our ability to provide exceptional resident care, and we’re seeking a seasoned Accounts Payable Specialist to support our growing team.
Our Accounts Payable Specialist will be responsible for managing the accounts payable process for two (2) skilled nursing facilities, in Nassau & Suffolk County, ensuring timely and accurate payments, maintaining strong vendor relationships, and supporting facility leadership with critical financial information. The ideal candidate will have 5 years of AP experience, be an expert in Microsoft Excel, possess QuickBooks proficiency, and excel in delivering customer service in a fast-paced, multi-location environment.
Responsibilities
- Oversee day-to-day accounts payable functions for both facilities in Nassau and Suffolk Counties
- Review, code, and enter high volumes of invoices accurately and efficiently
- Match invoices to purchase orders and delivery receipts; ensure timely approvals and payments
- Reconcile vendor statements, research and resolve account discrepancies
- Maintain organized digital and physical vendor records across both sites
- Provide professional, prompt communication with vendors and internal departments
- Create and maintain Excel spreadsheets for invoice tracking, reconciliation, and reporting
- Assist with month-end closing, accruals, and audit preparation
- Provide professional, prompt communication with vendors and internal departments
- Collaborate closely with finance, purchasing, and administrative teams
- Minimum 5 years of accounts payable experience, preferably in healthcare or long-term care
- Expert with QuickBooks and Microsoft Office (especially Excel and Outlook)
- Strong customer service orientation with the ability to communicate clearly and professionally
- Ability to thrive in a fast-paced environment and manage multiple priorities effectively
- Strong problem-solving and time-management skills, as well as High level of accuracy and attention to detail
- Reliable transportation for travel between facilities
- Professional demeanor and ability to handle confidential information
- Familiarity with group purchasing organizations (GPOs) and healthcare vendors
- Understanding of Medicaid/Medicare compliance and reimbursement processes
- Experience
- Minimum of 5 years working in Accounts Payable
- Medical
- Dental
- Vision
- Retirement Savings
Port Jefferson Station, NY