Administrative Assistant/ Program Support

Woodhaven Recovery is seeking a reliable, highly organized, and adaptable Program Administrative Assistant to support the daily operations of our residential recovery program for adolescent boys.

This is primarily an administrative position withsome resident transportation and supervision responsibilities. The Program Administrative Assistant will help keep Woodhaven organized and running smoothly by supporting scheduling, calendars, documents, ordering, communication, social media, creative projects, and day-to-day program systems.

Because Woodhaven is a small residential program, the right person will be comfortable working in an environment with adolescent boys and willing to assist with transportation, activities, and supervision when additional staff support is needed.

Responsibilities

• Provide administrative and program support, including managing calendars, scheduling, forms, spreadsheets, files, and routine correspondence.
• Create and maintain checklists, trackers, calendars, supply lists, and other organizational systems.
• Coordinate routine ordering of office, household, school, activity, event, and program supplies.
• Assist with Canva projects, including flyers, signs, schedules, event materials, simple graphics, and program documents.
• Help create, organize, and schedule appropriate content for Woodhaven’s social media platforms.
• Take photographs during program activities, events, and special occasions while following Woodhaven’s privacy and media-consent guidelines.
• Maintain an organized collection of approved photographs and other digital content.
• Prepare and organize materials for meetings, family events, resident activities, admissions, staff needs, and special projects.
• Proofread and format documents and assist with printing follow-up tasks.
• Help coordinate appointments, activities, events, and other program commitments.
• Drive residents to appointments, errands, activities, and program-related commitments when needed.
• Provide appropriate supervision during appointments, outings, activities, and waiting periods.
• Assist staff with resident-facing responsibilities
• Respond to changing priorities with flexibility, sound judgment, and a willingness to help.

Qualifications

• Excellent computer skills and confidence working with email, shared calendars, spreadsheets, digital files, online platforms, and general office technology.
• Proficiency with Google Workspace or similar office software.
• Comfortable using Canva and social media platforms.
• Able to learn new programs and digital systems quickly and independently.
• Highly organized, dependable, and able to follow tasks through to completion.
• Strong attention to detail and the ability to manage multiple responsibilities and changing priorities.
• Clear, professional written and verbal communication skills.
• Comfortable taking clear, engaging photographs using a smartphone or camera.
• Practical, adaptable, and able to work effectively in a small, collaborative environment.
• Warm, calm, and appropriate when interacting with adolescents.
• Comfortable driving and supervising adolescent boys when needed.
• Valid driver’s license required.
• Must be able to pass a background check and drug screening.
• Previous experience in administrative support, schools, youth programs, residential programs, recovery settings, or human services is helpful but not required.

About Woodhaven Recovery

Woodhaven Recovery is an innovative residential recovery program for adolescent boys ages 14–18. Our integrated model brings together recovery principles, clinical engagement, individualized academics, recreation, family programming, and thoughtful planning for each student’s future.

This position is ideal for someone who enjoys administrative work, takes satisfaction in creating order and keeping a team organized, and wants to contribute to a meaningful, mission-driven program.

Job Type: Full-time

Pay: $37,440.00 per year

Benefits:

• Paid time off

People with a criminal record are encouraged to apply

Ability to Relocate:

• Factoryville, PA 18419: Relocate before starting work (Required)

Work Location: In person

Salary : $37,440