What are the responsibilities and job description for the Administrative Assistant/Receptionist position at Wood Research and Development?
Job Overview
We are seeking a highly organized and motivated Receptionist/Administrative Assistant to join our team. This role is essential in providing exceptional customer service and administrative support to ensure the smooth operation of our office. The ideal candidate will possess strong communication skills, proficiency in office management, and a friendly demeanor to create a welcoming environment for clients and visitors.
Duties
- Greet clients and visitors in a professional manner, ensuring a positive first impression.
- Manage multi-line phone systems, directing calls appropriately and taking messages as needed.
- Perform data entry tasks, maintaining accurate records and filing systems, manually and electronically.
- Assist with calendar management, scheduling appointments, and coordinating meetings.
- Provide clerical support including typing documents, proofreading materials, and managing correspondence.
- Utilize Microsoft Office and Google Workspace for various administrative tasks.
- Assist with bookkeeping duties such as invoicing and basic accounting using QuickBooks.
- Process incoming and outgoing mail.
- Maintain Excel spreadsheets.
- Assist with making travel arrangements for personnel.
Qualifications
- Previous experience in an administrative or receptionist role is required.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace.
- Strong typing skills with attention to detail for accurate data entry and documentation.
- Excellent organizational skills with the ability to manage multiple tasks effectively.
- Familiarity with multi-line phone systems and professional phone etiquette is essential.
- Demonstrated ability to provide outstanding customer support with a friendly attitude.
- Strong time management skills to prioritize tasks efficiently in a busy environment.
- Knowledge of bookkeeping principles is advantageous but not mandatory. Join our team as a Receptionist/Administrative Assistant where you can contribute your skills in a dynamic work environment while supporting our mission of delivering exceptional service.
- Pre-Employment Drug Screening
- Background Check
Job Type: Full-time
Pay: $22.00 - $25.00 per hour
Expected hours: 40 per week
Benefits:
- 401(k)
- 401(k) matching
- Health insurance
- Paid time off
- Vision insurance
Work Location: In person
Salary : $22 - $25