Administrative Specialist / Human Resources / Part Time /Days

Elevate your career at Wood County Hospital, where you're not just a number – you're a vital part of a team making a real difference.

Administrative Specialist / Human Resources / Part Time /Days

Provides comprehensive administrative support. This position ensures efficient operations by supporting office functions, maintaining accurate records, coordinating schedules and meetings, preparing correspondence and reports, and assisting with departmental programs and projects. The role supports leadership, staff, and hospital initiatives by facilitating communication, organization, and operational efficiency. Administrative Specialist is an onsite position.

Essential Functions

• Provides office and administrative support for assigned departments, including answering phones, greeting visitors, routing inquiries, taking messages, scheduling meetings, and coordinating travel arrangements.
• Maintains accurate and up-to-date records, documentation, and filing systems—both electronic and hard copy—including files, forms, operational reports, and departmental inventories.
• Prepares, edits, and distributes correspondence, reports, agendas, meeting minutes, policies, and other documents as required, ensuring timely communication and compliance with organizational standards.
• Manages calendars, schedules, and related administrative tasks for department leadership, including payroll support, and monitoring employee time and attendance as applicable.
• Performs general clerical and administrative duties, including data entry, filing, scanning, copying, and preparing materials to support departmental operations.
• Coordinates and tracks departmental programs, projects, and committees, and operational initiatives, ensuring proper documentation, reporting, and follow-up.
• Orders, maintains, and monitors office supplies, equipment, and departmental inventories; assists with specialized administrative systems such as work orders, recall alerts, and compliance databases as needed.
• Prepare, prevent, protect and respond to support our culture of safety.
• Works hours per week in accordance with offer letter or per attributes of position at transfer request. May be expected to work longer hours as necessary.
• Other duties as assigned.
  
  

Requirements

Education: High School Diploma or GED

License: None

Experience: Two (2) year office setting

Certification

Preferred

Education: Associate’s degree

License: None

Experience

• Five (5) year administrative support work
• Five (5) year working with senior management
• One (1) year database
  
  

Certification: Certified Administrative Professional (CAP) offered by the International Association of Administrative Professionals (IAAP)

Physical Requirements

• In an 8 to 12-hour workday, employee stands/walks (hours at one time):
  
  

[X] 0-2 [] 2-4 [] 4-6 [] 6-8 [] 8 - 12

• In an 8- to 12- hour workday, employees sit (hours at one time/hours during the day):
  
  

[] 0-2 [] 2-4 [X] 4-6 [ ] 6-8 [] 8 - 12

• Employee lifts:
  
  

[ ] up to 10# [X] 10-20# [ ] 20-50# [ ] over 50#

• Lifting as indicated in item 3 above is performed during the workday:
  
  

[X] occasionally [ ] frequently [ ] continuously

• Employee uses hands for repetitive:
• Simple grasping: [X] yes [] no
• Pushing/pulling [X] yes [] no
• Fine manipulation [X] yes [] no
• Employee uses feet for repetitive movement in operating foot controls:
  
  

[ ] yes [X] no

• Employee must be able to:
• Bend [ ] frequently [X] occasionally [ ] not at all
• Squat [ ] frequently [X] occasionally [ ] not at all
• Kneel [ ] frequently [X] occasionally [ ] not at all
• Climb [ ] frequently [ ] occasionally [X] not at all