Temporary Part-Time Office Assistant

PREVAIL is pioneering restoration and elevating voices of advocacy, idealism, and leadership for victims of domestic violence, sexual assault, and the aftermath of such victimizations, including youth homelessness and human trafficking/sexual exploitation. For more than five decades, PREVAIL has been providing safety, compassion, and respect as we educate, empower and advocate for individuals, families, and young people.

Our vision is to create opportunities for hope, healing, and growth by breaking intergenerational cycles of violence and abuse. Join our team and be part of building a safer community.

Position Description:

The Office Assistant position is a temporary, part-time, non-exempt position with the possibility of extension. The Office Assistant provides a range of clerical and administrative tasks to support daily operations in the office. Job duties include but are not limited to greeting office visitors and directing them to employees, clerical and administrative support to other employees working in the office, handling incoming communications, managing files, updates paperwork and other documents, sorting and distributing mail throughout the office, and performs other general office clerk duties. The Office Assistant works in collaboration with all Programs and reports to the Program Manager.

Communication

• Interact with managers, staff, clients, vendors and other visitorswith efficiency, patience and culturally competent.
• Greeting clients and other visitors with a positive and professional attitude and direct them to appropriate offices/employees.
• Answer multi-line phone calls and direct calls as required.
• Represent PREVAIL to engage the community and maintain positive relationships with partners and funders, as appropriate.

Office Organization

• Organize and maintain office common areas including, but not limited to, monitoring the level of supplies for the front office, breakroom and reception area. Ensure neat and clean front office area, maintaining files, and managing calendars.

Administrative

• Perform administrative tasks, as necessary, to support both program operations and role responsibilities.
• Receive and maintain the organization of client referrals, clients from other departments or partner agencies and disseminate, as appropriate.
• Develop and manage the office files and records. This includes monitoring files being pulled/returned by program and administrative staff and overseeing the storage and/or destruction of files per agency policy.
• Copying, scanning, faxing and typing documents and letters as requested.
• Responsible for data entry as assigned.
• Monitor incoming faxes and mail and distribute it to appropriate person, compile outgoing mail and involve messengers for mail distribution to external agencies.
• Ensure effective day-to-day program and service operations, including, but not limited to, implementation of protocols, policies, procedures, and evaluations.
• Required Skills/Abilities:
• Must support PREVAIL’s mission and be dedicated to eliminating domestic violence, sexual assault, human trafficking, and youth homelessness, in addition to supporting the fundamental values of both feminism and the social work profession, including the worth, dignity, and uniqueness of all persons as well as their rights and opportunities.
• Ability to work effectively with individuals from diverse backgrounds and cultures, and awareness of and sensitivity to the cultures represented in San Joaquin County.
• Ability to productively work both autonomously and as a team member.
• Ability to identify complex programs, while reviewing related information to develop and evaluate options and implement solutions.
• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Ability to function well in a high-paced and at times stressful environment.
• Proficient with Microsoft Office Suite or related software.
• Ability to effectively communicate and work with key stakeholders, including but not limited to, government partners, community and individual supporters, executive leadership, and Board of Directors.

Education and Experience:

• Associates degree in related field and one year of related experience OR two years of relevant experience with demonstrated progress of success.
• Fingerprint clearance is required.
• Reliable transportation, valid California Driver’s License, and proof of insurance.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift 25 at times.
• Must be able to ascend and descend up to three flights of stairs throughout a typical workday.

About Employer:

PREVAIL is an equal opportunity employer and hires and promotes employees regardless of race, color, religion, religious creed (including religious dress and grooming practices), national origin, ancestry, citizenship, physical or mental disability, medical condition (including cancer and genetic characteristics), genetic information, marital status, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), gender, gender identity, gender expression, age, sexual orientation, veteran and/or military status, protected medical leaves (requesting or approved for leave under the Family and Medical Leave Act or the California Family Rights Act), domestic violence victim status, political affiliation, and any other status protected by state or federal law. PREVAIL strives to be culturally competent, responding respectfully and effectively to people of all cultures, classes, races, ethnic backgrounds, and religions in a manner that recognizes, affirms, and values the cultural differences and similarities and the worth of individuals, families, and communities and protects and preserves the dignity of each person.

Additionally, PREVAIL is an at-will employer. Employees, as well as the agency itself, are free to terminate employment status at any time, with or without reason. Although PREVAIL may choose to terminate employment for cause, cause is not required.

PREVAIL is a highly established nonprofit organization funded by a variety of federal, state, and local government agencies, foundation grants and individual supporters. The continuation of programs, and therefore employment positions, may be contingent upon continued receipt of these or alternative funding sources.

Pay: $18.70 - $23.38 per hour

Work Location: In person

Salary : $19 - $23