What are the responsibilities and job description for the PROGRAM SPECIALIST- OFFICE SPECIALIST (PART-TIME) position at City of Stockton?
DEFINITION
PART-TIME RECRUITMENT
FLSA STATUS: Non-Exempt
TYPING CERTIFICATE REQUIREMENTS:
- SUBMISSION DEADLINE: Upload to application by Thursday, July 2, 2026 at 5:30 pm
- Net words per minute: 50 net words per minute
- Time Limit: Typing certificate must be a five (5) minute typing test
The City of Stockton is searching for a part-time Office Specialist with the Community Services Department, which provides recreation and library programs, facilities, and services to the residents of the City of Stockton. Among other duties, incumbents in this position will primarily be tasked with accurately processing regular invoices from service providers, utility companies, performers, and vendors for payment and also assisting with payroll processing for the Department’s employees. The ideal candidate will have experience with data entry and/or payroll processing within a financial “ERP” system environment and/or related work.
This position is a Part-time, At-Will (Unclassified/Unrepresented) position. Applications that meet the minimum qualifications will be referred to the hiring department for review. (Applicants who fail to fully complete the online application/supplemental questionnaire will be subject to rejection.)
Prior to appointment, eligible candidates will be required to submit to and successfully pass a background investigation, which will include fingerprinting.
Under general supervision, provides a variety of routine to complex administrative support, which may include receptionist duties, typing, proofreading, record keeping, opening and distributing mail, scheduling meetings, preparing meeting agendas and summaries, entering and retrieving information from computer databases, carrying out research and compiling reports that may require the use of arithmetical calculations, ordering supplies, processing invoices, and other duties as assigned. The complexity of assignments shall increase as the incumbent progresses from one level in the series to another.
CLASS CHARACTERISTICS
Office Specialist is the specialist level in the office support series, with responsibilities including the performance of complex or difficult office support work requiring the use of independent judgment or the application of technical or related skills. Incumbents at this level possess a detailed knowledge of their department's specialized activities and often function as the only office support for an organizational or functional unit. Lead direction of others is not a regular part of the job; although project or relief leadership may be required. This class is distinguished from Supervising Office Assistant in that the latter is the full first-line supervisory class over office support staff.
PRINCIPAL DUTIES (Illustrative Only)
Click here for the complete job description of Office Specialist.
QUALIFICATIONS
Education/Experience:
Graduation from high school or possession of a GED certificate and three (3) years of general clerical or office administrative experience equivalent to the City's class of Office Assistant II. Newly hired incumbents must possess a valid (two years old or less) typing certificate for at least 50 net words per minute.
Special Requirement:
Newly hired Office Specialists and Secretaries will be required to enroll in the City's Office Support Certificate Program and will attempt to complete the course within three years of the date of hire as a condition of continued employment.
Other Requirements:
Specified positions may require:
- Possession of a valid California driver's license;
- Evening and weekend work;
- The ability to lift materials weighing up to 30 pounds;
- Frequent operation of a data entry device, involving repetitive motion;
- Occasional standing, bending, or squatting; and
- Skill in taking dictation at the rate of 80 words per minute and transcribing it accurately
- Office practices and procedures, including filing and the operation of standard office equipment;
- Correct English usage, including spelling, grammar, punctuation, and vocabulary;
- Standard office administrative and secretarial practices and procedures, including business letter writing and standard format for typed materials;
- Policies and procedures related to the department to which assigned;
- Basic record keeping principles and practices and report preparation.
- Business arithmetic, including percentages and decimals.
- Performing detailed complex or difficult office support work accurately;
- Organizing, researching, and maintaining office records;
- Composing correspondence independently or from brief instructions;
- Making accurate arithmetic calculations;
- Using initiative and sound independent judgment within established guidelines;
- Operating standard office equipment, including a personal computer;
- Organizing work, setting priorities, meeting critical deadlines, and following up on assignments;
- Understanding and carrying out oral and written directions;
- Reading and interpreting rules, policies, and procedures;
- Providing varied office administrative assistance to management, supervisory, and professional staff;
- Establishing and maintaining effective working relationships with those contacted in the course of the work.
The Application Process
All qualified applicants will be referred to the Human Resources Department and then a panel will screen applications and responses to the supplemental questionnaire. Those individuals deemed most qualified will be invited to a selection interview with the department.
ALL APPLICATIONS AND SUPPLEMENTAL QUESTIONS MUST BE COMPLETED FULLY AND SUBMITTED ON AN OFFICIAL ONLINE CITY OF STOCKTON APPLICATION. (DO NOT STATE "REFER TO RESUME" ON YOUR APPLICATION OR SUPPLEMENTAL QUESTIONNAIRE.) INCOMPLETE APPLICATIONS AND SUPPLEMENTALS WILL BE REJECTED AND CANNOT BE REVISED AFTER SUBMITTAL ON OR BEFORE THE FINAL FILING DATE. POSTMARKS, FACSIMILES, AND PHOTOCOPIES OF THE CITY'S EMPLOYMENT APPLICATION WILL NOT BE ACCEPTED. RESUMES ARE WELCOMED BUT SHOULD BE SUBMITTED AS ADDITIONAL INFORMATION ONLY.
The information in this announcement concerning the terms and conditions of employment does not constitute either an express or implied contract, and these provisions are subject to change.
ALL APPLICATIONS AND SUPPLEMENTAL QUESTIONS MUST BE COMPLETED FULLY AND SUBMITTED ON AN OFFICIAL ONLINE CITY OF STOCKTON APPLICATION. (DO NOT STATE "REFER TO RESUME" ON YOUR APPLICATION OR SUPPLEMENTAL QUESTIONNAIRE.) INCOMPLETE APPLICATIONS AND SUPPLEMENTALS WILL BE REJECTED AND CANNOT BE REVISED AFTER SUBMITTAL ON OR BEFORE THE FINAL FILING DATE. POSTMARKS, FACSIMILES, AND PHOTOCOPIES OF THE CITY'S EMPLOYMENT APPLICATION WILL NOT BE ACCEPTED. RESUMES ARE WELCOMED BUT SHOULD BE SUBMITTED AS ADDITIONAL INFORMATION ONLY.
The information in this announcement concerning the terms and conditions of employment does not constitute either an express or implied contract, and these provisions are subject to change.
NOTE:
- After online submittal, immediate notification will appear on your screen indicating your application has been received. Please print this notice as proof of filing.
- Notices and correspondence will be sent via email only. No paper notices will be mailed to applicants. It is the applicant's responsibility to ensure a correct email address is provided and that correspondence is received.
- NeoGov.com: You will receive correspondence via the email address you placed on your application. Some email accounts have been known to place these emails in the spam/junk file. Please check your email folders or accept emails ending with neogov.com.
In accordance with California Government Code section 3100, et., seq., all City of Stockton employees are considered disaster service workers who may be required to report for duty, or remain on duty to address disaster service activities in the event of an emergency or disaster and are required to undertake an applicable loyalty oath.