Facilities Coordinator (74469)

Women’s Care, founded in 1998, is a leading women’s healthcare group in the United States, dedicated to providing the highest quality of care for women through their reproductive years and beyond. With 100 locations and over 400 OB/GYNs and specialists across the country, Women’s Care provides comprehensive patient care in obstetrics, gynecology, gynecologic oncology, urogynecology, gynecologic pathology, breast surgery, genetic counseling, maternal fetal medicine, laboratory services, and fertility. 

The Facilities Maintenance Coordinator is responsible for multiple functions within the facilities department utilizing the workorder system.  They will be responsible for dispatching emergency repairs, scheduling preventative maintenance with clinic leaders, contractor administrative oversight, and administrative security support.  Additionally, the Facilities Maintenance Coordinator will provide administrative support, order supplies, work order management/reporting, project administrative support, environmental services coordination and minor oversight.  

• Work order request management and reporting for all clinics.
• Compliance management for all life safety equipment, fire alarm, extinguishers etc. for all facilities.
• Coordination management of janitorial services with vendors for all facilities.
• Follow up on delayed or pending requests with clinic leaders and monitor updated work orders.
• Review and update approved vendor list and ensure compliance.  Follow up on all vendor calls.
• Communicate with clinics regarding unclear or questionable requests. 
• Keep accurate and organized records/reports generated by the workorder system.
• Assist in placing orders and sourcing products from facility work requests with teammates. 
• Maintain and order janitorial supplies for consolidated health centers.
• Provide administrative support for Real Estate department as needed.
• Oversee response to emergency facility repair calls along with dispatch coordination between facilities and clinic leadership.
• Oversee preventive maintenance work requests for mechanical, life safety and security equipment.
• Order and maintain housekeeping and facility supply inventories for all regions.
• Capture, record, and document cost saving repairs for the facilities department and share with units monthly.
• Demonstrate and embody the Women’s Care mission and core values.
• Compliance with all HIPAA rules, regulations, and guidelines.
• Other duties as assigned.

Qualifications:

• Experience or knowledge of working in a healthcare facility preferred.
• Must be organized and able to manage multiple projects simultaneously, while prioritizing responsibilities and duties.
• Must be able to communicate effectively, tactfully, clearly, and concisely.
• Strong verbal and written communication skills.
• Must have a strong sense of urgency and customer-focused mindset.
• Ability to exercise discretion and maintain strict confidentiality on all matters.
• Must be detail oriented and able to work independently.
• Ability to communicate effectively on a one-on-one basis or in a group setting.
• Proficient in MS Office and computer-related tasks.
• Must be dependable, reliable, and punctual. 

WHY JOIN WOMEN'S CARE? 

We Offer:

• Competitive compensation package
• Health, dental, and vision benefits
• Paid time off and paid holidays
• 401k plan 
• An opportunity to make a difference in patients' lives every day!

At Women’s Care, we believe that our success is built on a foundation of strong, shared values. These values guide our actions, shape our culture, and define who we are as an organization. 

1. Communication & Collaboration
2. Transparency
3. Accountability & Integrity
4. Patient Care & Innovation
5. Excellence
6. Respect

With the commitment of our employees, we remain true to our mission of providing unparalleled healthcare services to women every day.