HR Coordinator, Full-Time

Who We are

The Facilities Group (TFG), headquartered in Tampa, FL, is the fastest-growing janitorial and facility services provider in the United States. With nearly $1 billion in revenue and a portfolio of 18 different brands, we are revolutionizing the industry by delivering top-notch experience to our clients across various industries. Founded just four years ago, we have rapidly scaled our operations while maintaining our entrepreneurial spirit. Our culture thrives on innovation, grit, and a relentless drive to build something incredible. As we continue to expand, we are looking for passionate, results-driven individuals to join our team and contribute to our mission of elevating spaces for a healthier, safer, and cleaner tomorrow.

We partner with premier local, regional, and national facility service providers while maintaining brand legacy and driving high-powered technology. The Facilities Group family of companies has 17 offices throughout the United States and provides comprehensive suite of janitorial and maintenance services to a variety of end markets including commercial, distribution, logistics, aviation, education, finance, industrial and healthcare facilities.

Our principle of providing best in class service not only guides how we treat our clients but is also the foundation of our company culture. We understand the importance of maintaining an exciting culture for our employees and believe in creating an empowering professional environment with a sense of community and opportunity.

What You Will Be Doing

As a Human Resources Coordinator, you will support and execute high-volume HR transactions and administrative processes across multiple brands. You will help keep day-to-day HR operations running smoothly by managing new-hire onboarding, HRIS data entry, employee records, and other essential HR processes with a high degree of accuracy and attention to detail. You will serve as a resource for employees while balancing multiple priorities in a fast-paced environment where responsiveness, organization, and follow-through are critical. Our ideal candidate is English/ Spanish Bilingual, a fast learner, works well in a high-volume environment, and pays great attention to detail. This position reports to the Director of Human Resources. 

This is an in-office role based out of Tampa, FL. Candidates are eligible for 1 hybrid work-from-home day after a 90-day probationary period. 

HR Coordinator Duties & Responsibilities

• Plays as a vital source of general human resources information for our employees.
• Conducts administrative onboarding of new hires in HRIS system.
• Conducts or acquires background checks and employee eligibility verifications.
• Completes Forms I-9, verifies I-9 documentation, and maintains I-9 files.
• Abides by company HR processes and current employment laws and regulations.
• Organizes, maintains, and updates employee HRIS information, as needed.
• Performs routine tasks required to administer and execute human resource programs. 
• Answers general benefits questions. 
• May perform some recruitment duties, facilitating the hiring of qualified job applicants.
• Triages calls and emails from applicants, employees, and supervisors, referring complex and/or sensitive matters to the appropriate staff.
• Maintains general knowledge of trends, best practices, employment laws, and HR related technologies.
• Supports any other special projects that arise based on organizational need.
• Performs other duties as assigned. 

HR Coordinator Requirements & Qualifications

• 1 years of previous Human Resources experience preferred; candidates with relevant office or administrative experience, including Administrative Assistant, Office Manager, Receptionist, or similar roles, will also be considered.
• English/Spanish Bilingual is a plus.  
• Experience using ADP Workforce. (Preferred)
• Knowledge of Microsoft Office Suite and related business and communication tools.
• Proven experience working in a fast-paced, high-volume environment.
• Strong time management skills and the ability to be flexible – priorities can shift quickly. 
• Excellent interpersonal and customer service skills.
• Excellent written and verbal communication skills.
• Ability to follow directions accurately and without hesitation.
• Thorough attention to details.
• Professional integrity and sense of responsibility and accountability.
• Reliable and personable; enjoy working with a diverse range of individuals and ensuring employee requirements and needs are met first.

HR Coordinator Benefits

**The Facilities Group is committed to fostering, cultivating, and preserving a culture of diversity and inclusion. We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Our commitment extends beyond preventing discrimination and harassment; it’s about creating an environment where diverse backgrounds and perspectives are valued. We believe in the power of our people, the ideas they bring, and what we can accomplish together.

**Consistent with the Americans with Disabilities Act (ADA), all state & federal requirements, it is the policy of The Facilities Group to provide reasonable accommodation when requested by a qualified applicant or employee with a disability, unless such accommodation would cause an undue hardship. The Facilities Group also provides reasonable accommodations as required under the Pregnant Workers Fairness Act (PWFA) for limitations related to pregnancy, childbirth, or related medical conditions. The policy regarding requests for reasonable accommodation applies to all aspects of employment, including the application process. If reasonable accommodation is needed, please contact the Recruitment Team 813-425-1985.